Office Administrator II

FedEx Group; Roseville (MN); On-site; USD 25,000 - 39,000; Full time

Job summary

Federal Express Corporation is seeking an Office Administrator to provide general administrative support and ensure smooth daily operations within the facility. The role includes greeting visitors, handling calls, coordinating travel, and preparing conference materials.

Applicants should have a high school diploma or GED and at least three years of clerical experience, including two years in a manager-level support role.

Qualifications

• Proficiency in Microsoft Office and web-based applications.
• General business skills including typing, data entry and use of phone, copier and fax.
• Strong verbal and written communication skills.

Responsibilities

• Greet visitors, answer calls and convey messages.
• Coordinate travel, meetings and maintain calendars.
• Prepare materials for conferences and appointments.
• Assist with reports and presentations, research and compile information.
• Maintain office supplies and equipment, filing systems and records.
• Read memos, respond to routine correspondence and support staff.
• Other duties as assigned.

Skills

Microsoft Office

Data entry

Typing

Phone etiquette

Verbal & written communication

Education

High school diploma or GED

Tools

Office equipment

Job description

Provides general administrative support to a facility/department. Maintains the facility/department daily operations.

Essential Functions

• Greets visitors, answers telephone, responds to questions or requests, and conveys messages as required.
• Coordinates travel arrangements, meetings, updates and maintains calendar appointments.
• Prepares required materials for conferences, meetings, calls, and various appointments.
• Assists with creation of reports, presentations, etc., including researching, compiling, analyzing and/or developing necessary information and materials.
• Ensures the efficient daily operation of the office and department functions, including maintenance of supplies and equipment.
• Responsible for records management including organizing and maintaining office filing system
• Organizes and maintains office filing system.
• Reads and analyzes incoming memos and determines the appropriate course of action.
• Receives and responds to routine correspondence.
• Provides administrative support to other staff as needed.
• Performs other duties as assigned.

Minimum Education

• High school diploma or GED required.

Minimum Experience

• Three (3) years experience required in clerical support or related area; two (2) of those years an Office Administrator I or equivalent administrative experience supporting a manager-level or district staff position.

Knowledge Skills and Abilities

• Software skills, including use of Microsoft Office software and web-based applications.
• General business skills such as typing; data entry and review; and use of phone, copier, and fax.
• Ability to follow detailed instructions to complete routine procedures and/or operate standard equipment.
• Customer service skills necessary to effectively and professionally respond to requests.
• Verbal and written communication skills necessary to explain complex and/or confidential information.
• Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals.

Job Conditions

Preferred Qualifications:

Pay Transparency

Pay: $18.19 - $28.85 / hr

Additional Details: Schedule: Monday - Friday hours to be determined

Pay Transparency

The compensation listed reflects the pay range or rate of pay reasonably expected for this posted position at the posted location or locations. If this opportunity includes multiple job levels, the pay information represents the ranges for each level in that job family. Actual pay is determined by several job-related factors permitted by law and relevant to the position, including, but not limited to, experience relative to the job, tenure, market level, pay at the location for this job, performance, schedule, and work assignment. In California, the compensation listed reflects the range or rate of pay reasonably expected for this posted position upon hire. In New Jersey, any compensable Security and Walk time will be paid to non-exempt/hourly employees at the state minimum wage.

Federal Express Corporation is an Equal Opportunity Employer including, Vets/Disability.

Reasonable accommodations are available for qualified individuals with disabilities throughout the application process. Applicants who require reasonable accommodations in the application or hiring process should contact [e-mail].

Applicants have rights under Federal Employment Laws:

• Know Your Rights
• Pay Transparency
• Family and Medical Leave Act (FMLA)
• Employee Polygraph Protection Act

E-Verify Program Participant: Federal Express Corporation participates in the Department of Homeland Security U.S. Citizenship and Immigration Services’ E-Verify program (For U.S. applicants and employees only). Please click below to learn more about the E-Verify program:

• E-Verify Notice (bilingual)
• Right to Work Notice (English) / (Spanish)