Sr Office Administrator

FedEx Group; Tallahassee (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Federal Express Corporation in Tallahassee, FL is seeking an experienced administrative professional to support daily office operations and help keep a busy facility running smoothly.

You will greet visitors, answer phones, coordinate travel and calendar updates, prepare materials for meetings, and assist with reports, requiring strong Microsoft Office skills and attention to detail. This onsite role also involves records management and knowledge sharing with teammates.

Qualifications

• High school diploma or GED required.
• Five (5) years experience in clerical support; two (2) years at Office Administrator II or equivalent supporting a manager-level or district staff position.
• Software skills, including Microsoft Office and web-based applications.
• General business skills such as typing, data entry and review; use of phone, copier, and fax.
• Ability to follow detailed instructions to complete routine procedures and operate standard equipment.
• Customer service skills to respond to requests professionally.
• Strong verbal and written communication to explain confidential information.
• Time management, organization and multitasking to work in a fast-paced environment with attention to detail.
• Ability to mentor, coach and act as a knowledge resource to other employees.
• Knowledge of FedEx operation concepts, policies and procedures.

Responsibilities

• Greets visitors, answers telephone, responds to questions or requests, and conveys messages as required.
• Coordinates travel arrangements, meetings, updates and maintains calendar appointments.
• Prepares materials for conferences, meetings, calls, and appointments.
• Assists with creation of reports and presentations, including researching and compiling information.
• Ensures efficient daily operation of the office and department functions, including supplies and equipment maintenance.
• Records management: organizing and maintaining office filing system.
• Organizes and maintains office filing system.
• Reads and analyzes incoming memos and determines appropriate action.
• Receives and responds to routine correspondence.
• Serves as a knowledge resource to other employees.
• Performs other duties as assigned.

Skills

Microsoft Office

Data entry

Calendar management

Customer service

Verbal communication

Written communication

Time management

Multitasking

Office administration

Education

High school diploma or GED

Job description

Provides general administrative support to a facility/department. Maintains the facility/department daily operations.

Essential Functions

• Greets visitors, answers telephone, responds to questions or requests, and conveys messages as required.
• Coordinates travel arrangements, meetings, updates and maintains calendar appointments.
• Prepares required materials for conferences, meetings, calls, and various appointments.
• Assists with creation of reports, presentations, etc., including researching, compiling, analyzing and/or developing necessary information and materials.
• Ensures the efficient daily operation of the office and department functions, including maintenance of supplies and equipment.
• Responsible for records management including organizing and maintaining office filing system.
• Organizes and maintains office filing system.
• Reads and analyzes incoming memos and determines the appropriate course of action.
• Receives and responds to routine correspondence.
• Serves as a knowledge resource to other employees.
• Performs other duties as assigned.

Minimum Education

• High school diploma or GED required.

Minimum Experience

• Five (5) years experience required in clerical support or related area; two(2) of those years as an Office Administrator II or equivalent administrative experience supporting a manager-level or district staff position.

Knowledge Skills and Abilities

• Software skills, including use of Microsoft Office software and web-based applications.
• General business skills such as typing; data entry and review; and use of phone, copier, and fax.
• Ability to follow detailed instructions to complete routine procedures and/or operate standard equipment.
• Customer service skills necessary to effectively and professionally respond to requests.
• Verbal and written communication skills necessary to explain complex and/or confidential information.
• Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals.
• Ability to mentor, coach and act as a knowledge resource to other employees.
• Knowledge of concepts, practices, policies and procedures related to FedEx operation.

Job Conditions

Preferred Qualifications

Onsite- Tallahassee, FL

Pay Transparency

Pay

Additional Details

FT40

For details on our comprehensive benefits, click here.

Federal Express Corporation is an Equal Opportunity Employer including, Vets/Disability.

Reasonable accommodations are available for qualified individuals with disabilities throughout the application process. Applicants who require reasonable accommodations in the application or hiring process should contact [e-mail].

Applicants have rights under Federal Employment Laws:

• Know Your Rights
• Pay Transparency
• Family and Medical Leave Act (FMLA)
• Employee Polygraph Protection Act

E-Verify Program Participant: Federal Express Corporation participates in the Department of Homeland Security U.S. Citizenship and Immigration Services’ E-Verify program (For U.S. applicants and employees only). Please click below to learn more about the E-Verify program:

• E-Verify Notice (bilingual)
• Right to Work Notice (English) / (Spanish)