Sr. Executive Assistant

LiveRamp; Seattle (WA); On-site; USD 113,000 - 134,000; Full time

Job summary

An established industry player is seeking a highly skilled Sr. Executive Assistant to support the Chief Product Officer. In this dynamic role, you will manage complex scheduling, facilitate communication, and oversee critical projects in a fast-paced environment. This opportunity is perfect for a proactive individual who thrives on making a significant impact while ensuring seamless operations. Join a company that values collaboration and innovation, offering a comprehensive benefits package and a culture that promotes work-life harmony. If you have a passion for excellence and are ready to take on new challenges, this role is for you!

Benefits

Flexible Paid Time Off

Paid Holidays

Work from Home Options

Paid Parental Leave

401K Matching Plan

Employee Stock Purchase Plan

Comprehensive Benefits Package

Office Equipment Program

In-person and Virtual Events

Health and Wellness Programs

Qualifications

• 10+ years supporting C-suite executives, particularly CPOs.
• Expertise in project management and executive support.

Responsibilities

• Manage CPO's calendar and organize meetings with precision.
• Prepare reports and maintain project status updates.

Skills

Project Management

Executive Support

Communication Skills

Discretion

Problem Solving

Attention to Detail

Education

Bachelor's Degree

Tools

G-Suite

Video Conferencing Platforms

Job description

LiveRamp is the data collaboration platform of choice for the world’s most innovative companies. A groundbreaking leader in consumer privacy, data ethics, and foundational identity, LiveRamp is setting the new standard for building a connected customer view with unmatched clarity and context while protecting precious brand and consumer trust. LiveRamp offers complete flexibility to collaborate wherever data lives to support the widest range of data collaboration use cases—within organizations, between brands, and across its premier global network of top-quality partners.

Hundreds of global innovators, from iconic consumer brands and tech giants to banks, retailers, and healthcare leaders turn to LiveRamp to build enduring brand and business value by deepening customer engagement and loyalty, activating new partnerships, and maximizing the value of their first-party data while staying on the forefront of rapidly evolving compliance and privacy requirements.

As the Sr. Executive Assistant to the CPO, you will play a critical role in supporting the CPO and their Leadership Team. This is a fast-paced organization where you will work on confidential and high-visibility projects. You will be responsible for managing complex calendaring, preparing and managing executive staff meetings, and managing the Board of Directors agenda and logistics. If you are a highly motivated, proactive, and service-oriented individual who thrives in a fast-paced and innovative environment, this is the perfect opportunity for you.

What We Are Looking For?

Highly skilled and experienced project manager seeking a challenging role as a superhero with multiple "superpowers."

Possessing exceptional project management expertise, including managing complex tasks such as board planning, earnings call planning, travel, and crisis management.

A cultural fit for the organization, serving as a brand ambassador and leading by example.

Proven experience in publicly traded companies or large organizations with a strong IQ/EQ, strong work ethic, attention to detail, charisma, quick smarts, intuition, and the ability to make quick decisions.

Willing to go above and beyond to ensure success and exceed expectations.

Key Responsibilities:

1. Enhances the CPO’s work by providing general assistance and organizational support on a daily basis, including engagement with internal and external clients and facilitation of many areas of inter-departmental communication.
2. Coordinates and maintains the CPO’s calendar by organizing and arranging meetings, conferences, and video conferences; prioritizing functions and appointments, and ensuring that meetings, deadlines, presentations, and event logistics are handled without incident.
3. Prepares reports on the state of significant projects, meeting action item reports, and updates that keep the CPO abreast of the status of projects, initiatives, and general operations at all times. Maintains and successfully manages the weekly, monthly, and long-term objectives of the scorecard, ensuring that required projects and follow-up activities are carried out.
4. Eliminates obstacles and blockages that prevent the CPO office and time from operating efficiently. Operates autonomously to proactively solve problems, manage resources, ensure tasks and assignments are completed, and project deadlines are met.
5. Sets up and arranges senior staff meetings, departmental meetings, meetings with external clients, and events, including travel logistics, agenda preparation, presentations, and general flow, to guarantee each meeting's success.
6. Assumes the role of senior administrative leader, ensuring that other administrative support in all departments can coordinate and complete needed office and administrative responsibilities. This includes coordinating with leadership and support in all corporate divisions and ensuring timely reminders are sent out, as well as collecting and compiling deliverables as necessary.
7. Plans and prepares for all CPO meetings, both internally and externally, by developing or researching background information on meeting participants, gathering information pertinent to the subject matter, and ensuring the CPO is knowledgeable about the meeting agenda and related topics.
8. Prepares reports by gathering and evaluating data pertaining to the organization and the CPO responsibilities. Creates spreadsheets and charts, G-Suite presentations, visual representations and diagrams, and saves the CPO time by reading, investigating, and distributing correspondence, composing letters and papers, gathering and analyzing data, and starting interactions.
9. Prepares written replies to the CPO communication, such as consumer inquiries, ideas, odd-form complaints, invitations, etc.; directs certain external correspondence to the relevant personnel and guarantees prompt response. Notifies the CPO of any odd or delicate correspondence.
10. Supports all facets of customer interaction, including authoring text for outbound customer contacts and revising customer service talking points, frequently asked questions, and customer service training materials.
11. Implements continuous process enhancements utilizing technology and best practices to enhance the efficiency of executive office operations.
12. Completes specific initiatives specified by the Chief Executive Officer (CEO).

Key Requirements:

1. 10+ years of experience directly supporting and working with CPO or C-suite level executives is required.
2. Competent in using technology to improve work efficiency. Super-user proficiency with the full G-Suite, including Google Sheets, Docs, Slides, and Gmail and video conferencing platforms is required.
3. Deep expertise in coordinating meeting scheduling and preparation, making national and international travel arrangements, providing project coordination support, and interacting with other EAs of executive officers, the board of directors, and management personnel inside and outside of the organization.
4. Ability to compose high level correspondence and memoranda independently and with professional quality.
5. Must possess a high level of professional discretion and ability to handle highly sensitive, confidential written, electronic, and oral communications concerning staff, and department.

People: Work with talented, collaborative, and friendly people who love what they do.

Fun: We host in-person and virtual events such as game nights, happy hours, camping trips, and sports leagues.

Work/Life Harmony: Flexible paid time off, paid holidays, options for working from home, and paid parental leave.

Comprehensive Benefits Package: LiveRamp offers a comprehensive benefits package designed to help you be your best self in your personal and professional lives. Our benefits package offers medical, dental, vision, life and disability, an employee assistance program, voluntary benefits as well as perks programs for your healthy lifestyle, career growth and more.

Savings: Our 401K matching plan—1:1 match up to 6% of salary—helps you plan ahead. Also Employee Stock Purchase Plan - 15% discount off purchase price of LiveRamp stock (U.S. LiveRampers)

RampRemote:A comprehensive office equipment and ergonomics program—we provide you with equipment and tools to be your most productive self, no matter where you're located.

More about us:

LiveRampers are empowered to live our values of committing to shared goals and operational excellence. Connecting LiveRampers to new ideas and to one another is one of our guiding principles—one that informs how we hire, train, and grow our global teams across nine countries and four continents. By continually building inclusive, high belonging teams, LiveRampers can deliver exceptional work, champion innovative ideas, and be their best selves. Click here to learn more about Diversity, Inclusion, & Belonging (DIB) at LiveRamp.

The approximate annual base compensation range is $113,500 to $133,500. The actual offer, reflecting the total compensation package and benefits, will be determined by a number of factors including the applicant's experience, knowledge, skills, and abilities, geography, as well as internal equity among our team.

LiveRamp is an affirmative action and equal opportunity employer (AA/EOE/W/M/Vet/Disabled) and does not discriminate in recruiting, hiring, training, promotion or other employment of associates or the awarding of subcontracts because of a person's race, color, sex, age, religion, national origin, protected veteran, disability, sexual orientation, gender identity, genetics or other protected status. Qualified applicants with arrest and conviction records will be considered for the position in accordance with the San Francisco Fair Chance Ordinance.

California residents: Please see our California Personnel Privacy Policy for more information regarding how we collect, use, and disclose the personal information you provide during the job application process.

To all recruitment agencies: LiveRamp does not accept agency resumes. Please do not forward resumes to our jobs alias, LiveRamp employees or any other company location. LiveRamp is not responsible for any fees related to unsolicited resumes.