Senior Executive Assistant

Expedia Group; Seattle (WA); Hybrid; USD 82,000 - 116,000; Full time

Job summary

Join a forward-thinking company as a Senior Executive Assistant, where you will support multiple executives within the Marketing team. This dynamic role requires exceptional organizational and communication skills, with responsibilities ranging from managing complex calendars to arranging travel and events. The ideal candidate will thrive in a fast-paced environment, balancing multiple tasks while maintaining a sense of humor. With a strong focus on innovation and a passion for travel, you'll be part of a vibrant community dedicated to creating memorable experiences for travelers worldwide. If you're ready to make an impact in a global organization, this is the opportunity for you.

Benefits

Flexible Work Model

Generous Time-Off

Parental Leave

Career Development Resources

Exciting Travel Perks

Qualifications

• 10-12 years of related experience required.
• Exceptional verbal and written communication skills are essential.
• Experience in a high-tech environment is preferred.

Responsibilities

• Manage detailed calendars and travel itineraries for executives.
• Balance multiple projects and tasks while meeting deadlines.
• Participate in key meetings and take minutes as required.

Skills

MS Office (Word, Excel, PowerPoint, Outlook)

Editing/Proofreading

Organizational Skills

Verbal Communication

Written Communication

Time Management

Education

College Degree

10-12 years of related experience

Job description

Expedia Group brands power global travel for everyone, everywhere. We design cutting-edge tech to make travel smoother and more memorable, and we create groundbreaking solutions for our partners. Our diverse, vibrant, and welcoming community is essential in driving our success.

Why Join Us?

To shape the future of travel, people must come first. Guided by our Values and Leadership Agreements, we foster an open culture where everyone belongs, differences are celebrated and know that when one of us wins, we all win.

We provide a full benefits package, including exciting travel perks, generous time-off, parental leave, a flexible work model (with some pretty cool offices), and career development resources, all to fuel our employees' passion for travel and ensure a rewarding career journey. We’re building a more open world. Join us.

Senior Executive Assistant

Introduction to the team

We work for the best travel company in the world! Expedia Group is seeking an experienced, multi-faceted Senior Executive Assistant to support to multiple executives within Marketing on the Traveler Engagement and Loyalty team. Our business is global, and our industry is rapidly changing, requiring our teams to be innovative and adapt quickly to a wide variety of business challenges.

You should be self-driven, work quickly, accurately, and have a passion for travel. You'll manage detailed calendars for both your executive and team, set travel itineraries (including international), meeting coordination, expensing and special events. Such support will require a high-level of discretion and will impact significant matters. In addition to this work, we are looking for someone who will be a strong partner to our executives and their teams.

In this role, you will:

• Responds to multiple complex information requests
• Balances several projects and tasks simultaneously with minimal error while meeting urgent deadlines, remaining organized and focused in a multi-dynamic environment.
• Demonstrates and appreciates concise and direct communications
• Manages and maintains calendars; takes a proactive forward planning approach to diary management. Is comfortable with a global team optimizing across multiple time zones
• Drives time management for the executive(s) by ensuring focus on strategic business initiatives.
• Considers all stakeholders' time commitments in creating schedules and planning meetings.
• Keeps ahead of potential scheduling conflicts; using initiative to find solutions and communicate changes in a timely manner.
• Arranges travel, books accommodation, proactively informs travel and expense policies.
• Leads planning for team events both onsite and offsite including catering, room setup, managing expenses, and room planning.
• Manages group calendar for team.
• Tracks deadlines of multiple workstreams and follows up with team members to ensure deadlines are successfully met.
• Understands and complies with processes and uses appropriate tools for filing, archiving or disposing of information after distributing it.
• Participates in preparation for key meetings, preparing papers and taking minutes and following up actions as required on a selective basis
• Builds relationships at all levels across the business and with external contacts.
• Knows and uses formal and informal channels to achieve faster work results for the team.
• Consistently displays an outstanding degree of involvement and engagement.
• Processes expenses, handles vendor set-up and corporate credit card reconciliation.
• Tracks use of discretionary budget for supported departments and ensures others report and submit expenses in a timely manner

Experience and qualifications:

• 10 – 12 years of related experience
• Experience plus advanced skills in MS Office (Word, Excel, PowerPoint, Outlook,), strong editing/proofreading skills
• Exceptional verbal, written and organizational skills are required
• A can-do attitude and the ability to prioritize a demanding workload while maintaining a sense of humor will also be important qualities to ensure success in this position
• Able to work in a high-tech environment, as well as a real passion for online travel is all needed
• The ability to be flexible and pivot priorities, when needed, is a plus
• Excellent organizational and communication skills, along with tact, poise and excellent social skills
• A desire to be dedicated as well as be discreet, multi-task, and work independently is mandatory
• Experience working with a team of admins including team coordination for events and meetings is a plus
• A college degree or applicable work experience is preferred

Please note that this role is only available in Seattle or Austin and in alignment with our flexible work model which requires employees to be in-office at least three days a week. We are unable to offer relocation assistance for this role.

The total cash range for this position in Seattle is $82,500.00 to $115,500.00. Employees in this role have the potential to increase their pay up to $132,000.00, which is the top of the range, based on ongoing, demonstrated, and sustained performance in the role.

Starting pay for this role will vary based on multiple factors, including location, available budget, and an individual’s knowledge, skills, and experience. Pay ranges may be modified in the future.

Accommodation requests

If you need assistance with any part of the application or recruiting process due to a disability, or other physical or mental health conditions, please reach out to our Recruiting Accommodations Team through the Accommodation Request.

We are proud to be named as a Best Place to Work on Glassdoor in 2024 and be recognized for award-winning culture by organizations like Forbes, TIME, Disability:IN, and others.

Expedia Group's family of brands includes: Brand Expedia, Hotels.com, Expedia Partner Solutions, Vrbo, trivago, Orbitz, Travelocity, Hotwire, Wotif, ebookers, CheapTickets, Expedia Group Media Solutions, Expedia Local Expert, CarRentals.com, and Expedia Cruises. 2024 Expedia, Inc. All rights reserved. Trademarks and logos are the property of their respective owners. CST: 2029030-50

Employment opportunities and job offers at Expedia Group will always come from Expedia Group’s Talent Acquisition and hiring teams. Never provide sensitive, personal information to someone unless you’re confident who the recipient is. Expedia Group does not extend job offers via email or any other messaging tools to individuals with whom we have not made prior contact. Our email domain is @expediagroup.com. The official website to find and apply for job openings at Expedia Group is careers.expediagroup.com/jobs .

Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.