Executive Assistant

Insight Global; Seattle (WA); Remote; USD 65,000 - 200,000; Full time

Job summary

An established industry player is looking for a dynamic Executive Assistant to support three executive leaders in their daily operations. This role involves managing calendars, scheduling meetings, and ensuring timely execution of project deliverables. With a focus on organizational excellence and confidentiality, you'll facilitate communication between executives and stakeholders, handle sensitive information, and support various special projects. If you thrive in a fast-paced environment and possess strong communication and organizational skills, this opportunity is perfect for you!

Qualifications

• Proven experience as an executive assistant or project coordinator.
• Ability to handle multiple tasks and prioritize effectively.

Responsibilities

• Assist three executive leaders with daily administrative tasks.
• Manage and maintain executive calendars and schedule meetings.
• Coordinate travel arrangements including flights and accommodations.

Skills

Organizational Skills

Time Management

Communication Skills

Proficiency in Microsoft Office Suite

Detail-oriented

Confidentiality

Proactive Work Ethic

Tools

Microsoft Office Suite

Job description

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- Proven experience as an executive assistant or project coordinator.

- Exceptional organizational and time management skills.

- Strong communication and interpersonal abilities.

- Proficiency in Microsoft Office Suite and other relevant software.

- Ability to handle multiple tasks and prioritize effectively.

- Detail-oriented with a high level of accuracy.

- Discretion and confidentiality in handling sensitive information.

- Proactive and able to work independently.

Job Description

Insight Global is seeking an Executive Assistant to support a client specializing in durable, reusable drinkware and gear. In this role, you will assist three executive leaders with daily administrative tasks and project coordination. You will manage and maintain executive calendars, schedule meetings and appointments, and complete task orders to ensure timely execution of project deliverables. Additionally, you will coordinate travel arrangements, including booking flights, accommodations, and transportation. Your responsibilities will include preparing and editing correspondence, communications, presentations, and other documents. You will organize and prioritize tasks to ensure efficient workflow and support executive needs, handle confidential information with discretion and professionalism, and facilitate communication between executives and internal/external stakeholders. You will also assist in the preparation of reports, meeting agendas, and minutes, and support special projects and initiatives as needed.

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Administrative

Industries

• Retail

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