Senior Executive Assistant

Swooped; United States; Remote; USD 112,000 - 165,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to provide high-level support to senior executives. This remote role offers the chance to manage complex calendars, execute large-scale events, and enhance team operations. With a focus on efficiency and collaboration, you will thrive in a fast-paced environment while handling sensitive information with discretion. Join a dynamic team that values employee well-being and offers a comprehensive benefits package, including premium healthcare and wellness reimbursements. If you're proactive and solutions-oriented, this opportunity is perfect for you.

Benefits

401(k) with match

Paid time off

Parental leave

Wellness benefits

Paid holidays

Medical insurance

Dental insurance

Vision insurance

Mental health support

Qualifications

• 8+ years of experience as an Executive Assistant supporting senior executives.
• Exceptional attention to detail and organizational skills.

Responsibilities

• Manage complex calendars and coordinate across time zones.
• Serve as a liaison between executives and stakeholders.
• Plan and execute large-scale events and team offsites.

Skills

Executive Support

Calendar Management

Event Planning

Confidentiality

Communication Skills

Organizational Skills

Problem Solving

Adaptability

Education

Bachelor's Degree

Job description

About Our Client

Our client’s mission to empower local economies drives a fast-paced, empathetic, and impact-focused culture. Originally a door-to-door delivery service, they are evolving into a go-to platform for all types of goods. Rapid growth and constant change offer employees opportunities to contribute, solve challenges, and grow their careers. They also prioritize employee well-being with benefits like premium healthcare, wellness reimbursements, and paid parental leave.

About the Team

The Administrative Team partners with leaders across all functions at the company. They pride themselves on driving efficiency, organization, and impact. As strategic partners, they anticipate needs, manage complex logistics, and create an environment where the leaders can focus on what they do best. They embrace a “bias for action” and are committed to making the impossible possible.

About the Role

Our client is looking for an experienced Senior Executive Assistant to provide high-level administrative support to the Vice President, Deputy General Counsel, Litigation and the VP, Deputy General Counsel, Commercial & Corporate. This role is pivotal in managing executive priorities, optimizing workflow, and ensuring seamless communication across teams. This is a remote role, based in the USA, with occasional travel for organizational events and offsites. The person in this role will report to the Executive Business Partner to the Chief Corporate Affairs Officer and General Counsel.

You’re excited about this opportunity because you will…

• Manage complex calendars with efficiency, ensuring seamless coordination across time zones.
• Serve as a key liaison between executives and internal/external stakeholders.
• Plan and execute large-scale events, team offsites, and strategic initiatives.
• Handle confidential information with discretion and professionalism.
• Own special projects that enhance team operations and executive effectiveness.
• Be the driving force behind executive operations and team efficiency.
• Play a critical role in fostering team culture, collaboration, and cohesion.
• Get to own high-impact projects that streamline processes and enhance productivity.
• Work alongside visionary leaders at a fast-growing technology company.

Our client is excited about you because…

• You have 8+ years of experience as an Executive Assistant supporting multiple senior-level executives (VP+ level).
• You are proactive, strategic, and solutions-oriented, able to anticipate needs before they arise.
• You thrive under pressure and can make swift, informed decisions.
• You possess exceptional attention to detail and organizational skills.
• You have strong written and verbal communication skills and can effectively interface with senior leadership.
• You handle sensitive information with discretion, professionalism, and integrity.
• You are adaptable and excel in a fast-paced, ever-evolving environment.
• You are highly autonomous but also thrive in a collaborative team setting.

Compensation

The successful candidate's salary will depend on factors like experience, skills, location, and market conditions, with potential for future adjustments. Compensation includes a base salary, localized by work location, and possible equity grants. The company offers a comprehensive benefits package, including 401(k) with match, paid time off, parental leave, wellness benefits, and paid holidays. Full-time employees also receive medical, dental, vision, disability, life insurance, mental health support, and more.

Salary Range

$112,200—$165,000 USD

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative and General Business

Industries

Computer and Network Security and Technology, Information and Media