Senior Executive Assistant

ENGINEERINGUK; Seattle (WA); Hybrid; USD 132,000; Full time

Job summary

Join a leading travel company as a Senior Executive Assistant, supporting multiple executives and driving strategic initiatives. This role requires exceptional organizational skills, discretion, and a passion for travel. You will manage complex calendars, coordinate travel, and facilitate team events, all while working in a dynamic and innovative environment. With a commitment to diversity and inclusion, this company fosters a culture where everyone belongs. Enjoy a comprehensive benefits package and the opportunity to contribute to shaping the future of travel.

Benefits

Flexible Work Model

Generous Time-Off

Parental Leave

Career Development Resources

Exciting Travel Perks

Qualifications

• 10-12 years of related experience in administrative support.
• Exceptional verbal, written, and organizational skills required.

Responsibilities

• Manage detailed calendars and set travel itineraries for executives.
• Respond to complex information requests and balance multiple projects.

Skills

MS Office (Word, Excel, PowerPoint, Outlook)

Organization Skills

Communication Skills

Time Management

Discretion

Education

College Degree or Applicable Work Experience

Job description

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Employer Expedia Group Location Seattle, Washington, United States Salary USD 82,500.00 - 115,500.00 per year;USD 132,000.00 per year Closing date 26 May 2025

View more categories View less categories Sector Administration and Secretarial Role Senior Executive Contract Type Permanent Hours Full Time

Expedia Group brands power global travel for everyone, everywhere. We design cutting-edge tech to make travel smoother and more memorable, and we create groundbreaking solutions for our partners. Our diverse, vibrant, and welcoming community is essential in driving our success.

Why Join Us?

To shape the future of travel, people must come first. Guided by our Values and Leadership Agreements, we foster an open culture where everyone belongs, differences are celebrated and know that when one of us wins, we all win.

We provide a full benefits package, including exciting travel perks, generous time-off, parental leave, a flexible work model (with some pretty cool offices), and career development resources, all to fuel our employees' passion for travel and ensure a rewarding career journey. We`re building a more open world. Join us.

Senior Executive Assistant

Introduction to the team

We work for the best travel company in the world! Expedia Group is seeking an experienced, multi-faceted Senior Executive Assistant to support to multiple executives within Marketing on the Traveler Engagement and Loyalty team. Our business is global, and our industry is rapidly changing, requiring our teams to be innovative and adapt quickly to a wide variety of business challenges.

You should be self-driven, work quickly, accurately, and have a passion for travel. You'll manage detailed calendars for both your executive and team, set travel itineraries (including international), meeting coordination, expensing and special events. Such support will require a high-level of discretion and will impact significant matters. In addition to this work, we are looking for someone who will be a strong partner to our executives and their teams.

In this role, you will:

• Responds to multiple complex information requests
• Balances several projects and tasks simultaneously with minimal error while meeting urgent deadlines, remaining organized and focused in a multi-dynamic environment.
• Demonstrates and appreciates concise and direct communications
• Manages and maintains calendars; takes a proactive forward planning approach to diary management. Is comfortable with a global team optimizing across multiple time zones
• Drives time management for the executive(s) by ensuring focus on strategic business initiatives.
• Considers all stakeholders' time commitments in creating schedules and planning meetings.
• Keeps ahead of potential scheduling conflicts; using initiative to find solutions and communicate changes in a timely manner.
• Arranges travel, books accommodation, proactively informs travel and expense policies.
• Leads planning for team events both onsite and offsite including catering, room setup, managing expenses, and room planning.
• Manages group calendar for team.
• Tracks deadlines of multiple workstreams and follows up with team members to ensure deadlines are successfully met.
• Understands and complies with processes and uses appropriate tools for filing, archiving or disposing of information after distributing it.
• Participates in preparation for key meetings, preparing papers and taking minutes and following up actions as required on a selective basis
• Builds relationships at all levels across the business and with external contacts.
• Knows and uses formal and informal channels to achieve faster work results for the team.
• Consistently displays an outstanding degree of involvement and engagement.
• Processes expenses, handles vendor set-up and corporate credit card reconciliation.
• Tracks use of discretionary budget for supported departments and ensures others report and submit expenses in a timely manner

Experience and qualifications:

• 10 - 12 years of related experience
• Experience plus advanced skills in MS Office (Word, Excel, PowerPoint, Outlook,), strong editing/proofreading skills
• Exceptional verbal, written and organizational skills are required
• A can-do attitude and the ability to prioritize a demanding workload while maintaining a sense of humor will also be important qualities to ensure success in this position
• Able to work in a high-tech environment, as well as a real passion for online travel is all needed
• The ability to be flexible and pivot priorities, when needed, is a plus
• Excellent organizational and communication skills, along with tact, poise and excellent social skills
• A desire to be dedicated as well as be discreet, multi-task, and work independently is mandatory
• Experience working with a team of admins including team coordination for events and meetings is a plus
• A college degree or applicable work experience is preferred

Please note that this role is only available in Seattle or Austin and in alignment with our flexible work model which requires employees to be in-office at least three days a week. We are unable to offer relocation assistance for this role.

The total cash range for this position in Seattle is $82,500.00 to $115,500.00. Employees in this role have the potential to increase their pay up to $132,000.00, which is the top of the range, based on ongoing, demonstrated, and sustained performance in the role.

Starting pay for this role will vary based on multiple factors, including location, available budget, and an individual`s knowledge, skills, and experience. Pay ranges may be modified in the future.

Accommodation requests

If you need assistance with any part of the application or recruiting process due to a disability, or other physical or mental health conditions, please reach out to our Recruiting Accommodations Team through the Accommodation Request.

We are proud to be named as a Best Place to Work on Glassdoor in 2024 and be recognized for award-winning culture by organizations like Forbes, TIME, Disability:IN, and others.

Expedia Group's family of brands includes: Brand Expediareg;, Hotels.comreg;, Expediareg; Partner Solutions, Vrboreg;, trivagoreg;, Orbitzreg;, Travelocityreg;, Hotwirereg;, Wotifreg;, ebookersreg;, CheapTicketsreg;, Expedia Group Media Solutions, Expedia Local Expertreg;, CarRentals.com, and Expedia Cruises. 2024 Expedia, Inc. All rights reserved. Trademarks and logos are the property of their respective owners. CST: 2029030-50

Employment opportunities and job offers at Expedia Group will always come from Expedia Group`s Talent Acquisition and hiring teams. Never provide sensitive, personal information to someone unless you`re confident who the recipient is. Expedia Group does not extend job offers via email or any other messaging tools to individuals with whom we have not made prior contact. Our email domain is @expediagroup.com. The official website to find and apply for job openings at Expedia Group is careers.expediagroup.com/jobs.

Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

Company

Who we are

We are travelers and technologists. We work across time zones, hemispheres, cultures, and languages. We thrive on breaking things down and building them back up again until they're even better.

We know travel can be hard. But we also know it's worth it every time. And because we believe travel is a force for good, we take our roles seriously. We're here to build great products and create connections that truly bring good into the world.

Accommodations and adjustments

We’re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions.

If you require an accommodation or adjustment for any part of the application or recruitment process, please let us know by completing our Accommodation Request Form.

We're a diverse company, that feels like a community

When you join Expedia Group you become part of a global network of passionate travelers and technologists. Everyone is welcome here, and we take purposeful steps to create and nurture a diverse, open culture.

We find meaning in the work we do: together, we can broaden horizons, strengthen connections, and bridge divides.

We’re a truly global company, with offices on almost every continent. Our hybrid working policy empowers our employees to enjoy the benefits of remote working while staying connected to their colleagues.

No matter where you are – or where you dream of being – we’ve got opportunities for you to explore.

Our industry-leading benefits package enables you to create a fulfilling career while staying healthy, happy, and well.

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