Sr. Executive Assistant

Smartsheet; Washington, Bellevue (District of Columbia, WA); Hybrid; USD 92,000 - 127,000; Full time

Job summary

An innovative tech company is seeking a Senior Executive Assistant to support its General Counsel and Finance leaders. This hybrid role requires a proactive individual with exceptional organizational and communication skills, capable of managing sensitive information and dynamic calendars. You'll be a strategic partner, ensuring seamless operations and communication within the team. With a focus on empowering teams, this position offers a unique opportunity to contribute to a forward-thinking organization that values creativity and integrity. Join us to make a difference in how the world works!

Benefits

100% employer-paid medical/vision/dental coverage

401k Match

Monthly stipend for productivity

Flexible Time Away Program

Life insurance and disability plans

12 paid holidays per year

Up to 24 weeks of Parental Leave

Personal paid Volunteer Day

Access to Udemy online courses

Teleworking options

Qualifications

• 8+ years as an Executive Assistant with C-suite experience.
• Ability to manage confidential information with professionalism.
• Exceptional organizational skills with attention to detail.

Responsibilities

• Manage dynamic calendars and orchestrate meetings for leadership.
• Prepare materials and capture insights for board meetings.
• Coordinate activities between departments on behalf of leadership.

Skills

Organizational Skills

Communication Skills

Confidentiality Management

Judgment

Proactivity

Flexibility

Resourcefulness

Problem Solving

Education

BS/BA degree

Tools

Smartsheet

G Suite

Microsoft Office

Job description

Smartsheet is a tech company with a human story to tell. We're here to empower teams to manage projects, automate workflows, and rapidly build new secure solutions, using simple no-code tools. We're revolutionaries - so for us changing the way the world works is all in a day's work.

Smartsheet is looking for a Senior Executive Assistant to support our General Counsel and members of the Finance leadership team. The ideal candidate will be proactive, flexible, resourceful and efficient while maintaining the highest level of confidentiality, integrity, and professionalism. You will serve as a strategic partner to the GC and leaders in the Finance organization.

You will report to our GC located in Boston, MA. However, this is a hybrid role - working from our Bellevue, WA office.

You Will:

• Be a vital strategic partner to the GC and assigned members of the Financial Leadership Team, proactively anticipating needs and providing impactful organizational support that drives success


• Manage dynamic calendars for leadership, orchestrating internal and external meetings


• Expertly handle meeting logistics, craft compelling materials, capture key insights, and ensure action items are followed through for leadership


• Assists with managing operational budgets, working with the FP&A partners to ensure planning and tracking run efficiently


• Support the GC in preparing for board meetings and maintaining communication with PE firm representatives


• Exercise your judgment to make independent decisions within guidelines, flawlessly planning and scheduling events for leadership


• Collaborate closely with the Legal and Finance teams to coordinate and streamline communication, including handling, logging and distributing sensitive mailings and certified documents


• Craft polished correspondence for review and distribution, amplifying the voice of leadership


• Relieve the GC and Finance leadership team from administrative burdens, such as tracking deadlines and managing expense reports, allowing them to focus on strategic initiatives


• Act as a key liaison, seamlessly coordinating activities between departments on behalf of leadership.


• Organize complex travel arrangements and itineraries, including international travel, ensuring a smooth experience for leadership


• Cultivate strong relationships and build trust with key internal and external stakeholders, representing leadership with professionalism and integrity


• Navigate competing priorities with finesse, keeping leadership informed and prepared


• Conduct thorough research and prioritize requests, adapting to changing needs and delivering exceptional results


• Forge a strong partnership with the lead Executive Assistants for both the company and CFO organization on operational systems, maintaining confidentiality and supporting shifting priorities in a collaborative environment

You Have:

• BS/BA degree preferred, or equivalent experience


• 8+ years of relevant experience as an Executive Assistant or similar role, with at least 5+ years at the C-suite level


• A notary license


• Experience with Smartsheet, G Suite, and Microsoft Office applications


• Exceptional organization and communication skills, with attention to detail and follow through


• A creative approach to work with a willingness to innovate and continuously improve


• Ability to manage highly sensitive or confidential situations and information with professionalism


• Desire to work independently, manage shifting priorities, demonstrate good personal judgment, and effectively handle tasks under pressure

Current US Perks & Benefits:

• HSA, 100% employer-paid premiums, or Buy-up medical/vision and dental coverage options for full-time employees


• 401k Match to help you save for your future (50% of your contribution up to the first 6% of your eligible pay)


• Monthly stipend to support your work and productivity


• Flexible Time Away Program, plus Sick Time Off


• US employees are automatically covered under Smartsheet-sponsored life insurance, short-term, and long-term disability plans


• US employees receive 12 paid holidays per year


• Up to 24 weeks of Parental Leave


• Personal paid Volunteer Day to support our community


• Opportunities for professional growth and development including access to Udemy online courses


• Company Funded Perks, including a counseling membership, local retail discounts, and your own personal Smartsheet account


• Teleworking options from any registered location in the U.S. (role specific)

Smartsheet provides a competitive base salary range for roles that may be hired in different geographic areas we are licensed to operate our business from. Actual compensation is determined by several factors including, but not limited to, level of professional, educational experience, skills, and specific candidate location. In addition, this role will be eligible for a market competitive incentive opportunity.

US Base Salary Pay Range

$92,500—$126,250 USD

Get to Know Us:

At Smartsheet, we've created a place where everyone is welcome - people from all over the world, all backgrounds, all ages, all colors, and all beliefs working side by side. Here, everyone can make a difference and empower others to do the same. You're encouraged to apply even if your experience doesn't precisely match our job description-if your career path has been nontraditional, that will set you apart. At Smartsheet, we empower everyone, everywhere to change the way the world works-join us!

Equal Opportunity Employer:

Smartsheet is an Equal Opportunity (EEO) employer committed to fostering an inclusive environment with the best employees. It is our policy to provide equal employment opportunities to all qualified applicants in accordance with applicable laws in the US, UK, Australia, Germany, Costa Rica, Japan, Bulgaria, and India. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know.

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