Sr. Executive Assistant

Early Warning®; Scottsdale (AZ); Hybrid; USD 100,000 - 125,000; Full time

Job summary

A leading company in the financial services sector seeks an Executive Assistant to support its senior leadership team. The role involves managing executive schedules, coordinating communications, and ensuring the smooth operation of high-level meetings. Ideal candidates will have extensive experience in administrative support, excellent organizational skills, and the ability to handle confidential information. This position offers a competitive salary and benefits within a hybrid work model.

Benefits

Healthcare Coverage

401(k) Retirement Plan

Unlimited Time Off

Paid Parental Leave

Maven Family Planning

Qualifications

• 7+ years supporting executive business leaders at a corporate level.
• Demonstrated experience in written presentation design and layout.
• Capable of handling confidential material.

Responsibilities

• Provides administrative support to executives and senior leadership.
• Manages calendars, coordinates travel arrangements, and completes expense reports.
• Coordinates high visibility meetings with external and internal constituents.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Communication skills

Education

Associate degree or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

WebEx

Microsoft Teams

Job description

At Early Warning, we’ve powered and protected the U.S. financial system for over thirty years with cutting-edge solutions like Zelle, Paze℠, and so much more. As a trusted name in payments, we partner with thousands of institutions to increase access to financial services and protect transactions for hundreds of millions of consumers and small businesses.

Positions located in Scottsdale, San Francisco, Chicago, or New York follow a hybrid work model to allow for a more collaborative working environment.

Candidates responding to this posting must independently possess the eligibility to work in the United States, for any employer, at the date of hire. This position is ineligible for employment Visa sponsorship.

Overall Summary

This position works closely to support executives and members of the senior leadership team in the achievement of planning, organization, and task execution to enable focus on strategy that advances the company’s objectives.

Essential Functions

• Provides administrative support to executives and senior leadership, anticipates needs, and proactively executes support functions with a high degree of accuracy and efficiency
• Supports Management Committee or key Sub Committee engagement with executive team, by consulting and executing on efficient interactions, preparedness, and meeting outcomes.
• Manages calendars, coordinates travel arrangements, and completes expense reports.
• Prepares and/or coordinates certain internal and external communications such as written correspondence, and preparation of internal and external presentations with an eye on design and layout.
• Provide proactive, thoughtful, high-quality administrative support by responding to daily inquiries and managing ongoing business needs.
• Work closely with and provides high quality service to wide range of internal and external constituents including but not limited to executives, leaders, customers, and external management committee members.
• Researches, prioritizes, and follows up on incoming issues and concerns. Determines appropriate course of action, referral, or response.
• Coordinates high visibility meetings with external and internal constituents requiring high degree of planning and execution.
• Attends Executive staff meetings, proactively keeps leader and team on track.
• Handles sensitive and confidential material on a regular basis.
• Takes personal ownership to coordinate projects and interact with and influence others to deliver expected results.
• Supports the company’s commitment to risk management and protecting the integrity and confidentiality of systems and data.

Minimum Requirements

• Associate degree or equivalent from two-year college or technical school and a minimum of 7 or more years supporting executive business leader at a corporate level or a combination of education and experience.
• Demonstrated experience in written presentation design and layout.
• Demonstrated ability to work with highly confidential material.
• Must be highly organized with strong attention to detail.
• Excellent interpersonal, written, and verbal skills, with the ability to effectively communicate and interface with all levels of employees, as well as external customers.
• Capable of handling and appropriately prioritizing requests from multiple sources, in a timely manner.
• Resourceful and demonstrates
• Advanced proficiency in Microsoft Outlook, Word, and PowerPoint with intermediate Excel skills. Proficient with efficiency tools like WebEx and Microsoft Teams.
• Background and drug screen

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow instructions and perform other related duties as assigned by their supervisor.

Physical Requirements

Working conditions consist of a normal office environment. Work is primarily sedentary and requires extensive use of a computer and involves sitting for periods of approximately four hours. Work may require occasional standing, walking, kneeling and reaching. Must be able to lift 10 pounds occasionally and/or negligible amount of force frequently. Requires visual acuity and dexterity to view, prepare, and manipulate documents and office equipment including personal computers. Requires the ability to communicate with internal and/or external customers.

Employee must be able to perform essential functions and physical requirements of position with or without reasonable accommodation.

The pay scale for this position in:

Phoenix, AZ in USD per year is: $100,000 - $125,000.

Additionally, candidates are eligible for a discretionary bonus, and benefits.

This pay scale is subject to change and is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any specific candidate, which is always dependent on legitimate factors considered at the time of job offer. Early Warning Services takes into consideration a variety of factors when determining a competitive salary offer, including, but not limited to, the job scope, market rates and geographic location of a position, candidate’s education, experience, training, and specialized skills or certification(s) in relation to the job requirements and compared with internal equity (peers). The business actively supports and reviews wage equity to ensure that pay decisions are not based on gender, race, national origin, or any other protected classes.

Some of the Ways We Prioritize Your Health and Happiness

• Healthcare Coverage– Competitive medical (PPO/HDHP), dental, and vision plans as well as company contributions to your Health Savings Account (HSA) or pre-tax savings through flexible spending accounts (FSA) for commuting, health & dependent care expenses.

• 401(k) Retirement Plan– Featuring a 100% Company Safe Harbor Match on your first 6% deferral immediately upon eligibility.

• Paid Time Off –Unlimited Time Off for Exempt (salaried) employees, as well as generous PTO for Non-Exempt (hourly) employees, plus 11 paid company holidays and a paid volunteer day.

• 12 weeks of Paid Parental Leave

• Maven Family Planning – provides support through your Parenting journey including egg freezing, fertility, adoption, surrogacy, pregnancy, postpartum, early pediatrics, and returning to work.

AndSOmuch more! We continue to enhance our program, so be sure to check our Benefits page here for the latest. Ourteamcan share more during the interview process!

Early Warning Services, LLC (“Early Warning”) considers for employment, hires, retains and promotes qualified candidates on the basis of ability, potential, and valid qualifications without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote equal employment opportunity and affirmative action, in accordance with all applicable federal, state, and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our employees.

Early Warning Services LLC is a proud participant in E-Verify, a federal program to help ensure a legal and authorized workforce. As part of our hiring process, we electronically verify the employment eligibility of all new hires through E-Verify. For more information on your rights and responsibilities under E-Verify please visit Home | E-Verify.