Executive Assistant to Management Team (Remote – Pacific Time | Bilingual | LATAM-Based)

Meier Concrete, Inc.; San Diego (CA); Remote; USD 100,000 - 125,000; Full time

Job summary

A fast-growing structural concrete subcontractor seeks a bilingual Executive Assistant to support its Management Team remotely from Latin America. The role involves managing schedules, emails, and internal operations while utilizing AI tools for efficiency. Ideal candidates are detail-oriented and proactive, with a strong background in administrative support.

Benefits

Opportunity for growth within the company

Competitive compensation aligned with LATAM standards

Qualifications

• 3+ years experience as an Executive Assistant or similar role.
• Fluent in English and Spanish (written and spoken).
• Proficient with Microsoft 365 and task management tools.

Responsibilities

• Manage calendars, emails, and priorities for leadership.
• Organize and triage over 100 emails daily.
• Utilize AI tools for drafting emails and workflow streamlining.

Skills

Communication

Organization

Problem Solving

Bilingual (English and Spanish)

Tools

Microsoft 365

HubSpot

Asana

ChatGPT

Job description

Executive Assistant to Management Team (Remote – Pacific Time | Bilingual | LATAM-Based)

Location: Remote – Applicants must be based in Latin America.

Schedule: Monday–Friday, 7:00 AM – 4:00 PM Pacific Time (Full-Time)

Compensation: $1,500 USD/month (Contract)

About the Role

We’re a fast-growing structural concrete subcontractor based in Southern California, seeking a highly organized, bilingual, and tech-savvy Executive Assistant to support our Management Team.

This is a full-time remote role, requiring availability during Pacific Time hours (7 AM – 4 PM PT, Monday through Friday).

Applicants from across Latin America are welcome, especially those fluent in English and Spanish, detail-oriented, and passionate about bringing structure, accountability, and momentum to a high-growth business.

You will support internal operations, managing calendars, emails, team follow-ups, SOP creation, and assisting with light marketing and AI integration.

Key Responsibilities

• Manage calendars, inboxes, meetings, and priorities for leadership
• Organize and triage over 100 emails daily, flag critical items, respond or dismiss low-priority messages
• Attend or review internal meetings, take notes, assign follow-ups, and track accountability
• Utilize AI tools (like ChatGPT) for drafting emails, summaries, and workflow streamlining
• Create and maintain SOPs, organize digital files and shared drives (Microsoft 365, SharePoint)
• Assist with implementing and managing task platforms (Microsoft Planner, Asana, etc.)
• Coordinate travel, scheduling, birthdays, and light personal support
• Support basic marketing efforts (LinkedIn posts, WIX website updates)

Ideal Candidate

• Based in Latin America
• Fluent in English and Spanish (written and spoken)
• 3+ years experience as an Executive Assistant or similar role
• Excellent communication, organization, and problem-solving skills
• Proficient with Microsoft 365, HubSpot, task management tools, and cloud platforms
• Familiar with AI tools like ChatGPT for productivity
• Proactive, responsive, and independent
• Able to hold others accountable and help leadership stay focused

Compensation

• Competitive within LATAM — aligned with middle or upper-class income
• Opportunity for growth within a values-driven, U.S.-based construction firm

To Apply

Please submit:

1. Your resume
2. A brief cover letter explaining your fit for the role
3. A sample professional email or follow-up (bonus if AI-assisted)
4. Your location and confirmation of availability during Pacific Time hours

Note for U.S.-Based Applicants

This role is a full-time contractor position with a monthly rate of $1,500 USD. Due to legal and compliance reasons, we cannot hire full-time contractors residing in the U.S. or Canada, especially in California, at this rate.

Our aim is to offer competitive, regionally appropriate compensation for Latin America, where this salary is motivating and aligned with local standards. We seek a long-term partner energized by this opportunity, not underpaid by U.S. standards.

We welcome applicants from Latin America and regions where $1,500/month provides a stable, motivating income, and contractor status is legally appropriate.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Construction