Senior Executive Assistant

Swooped; United States; Remote; USD 112,000 - 165,000; Full time

Job summary

A technology and logistics company is seeking an Executive Assistant to support their leaders across US time zones. The role involves managing calendars, planning events, and ensuring team efficiency while working remotely with some travel. The company offers a comprehensive benefits package and a competitive salary range.

Benefits

Premium healthcare

Wellness expense reimbursement

Paid parental leave

401(k) plan with employer matching

Paid time off

Paid sick leave

Flexible vacation

16 weeks of paid parental leave

Mental health program

Qualifications

• 4+ years of experience in an administrative support role.
• Expert with G-suite tools.
• Proficient in event planning and operational management.

Responsibilities

• Support executives with calendar management and project coordination.
• Plan and oversee team events.
• Handle confidential information.

Skills

Project Management

Event Planning

G-suite Tools

Problem Solving

Adaptability

Job description

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Our client, the mission to empower local economies shapes how the team members move quickly, learn, and reiterate in order to make impactful decisions that display empathy for their range of users—from delivery drivers to merchant partners to consumers. They are a technology and logistics company that started with door-to-door delivery, and they are looking for team members who can help them go from a company that is known for delivering food to a company that people turn to for any and all goods.

Our Client is growing rapidly and changing constantly, which gives the team members the opportunity to share their unique perspectives, solve new challenges, and own their careers. They're committed to supporting employees’ happiness, healthiness, and overall well-being by providing comprehensive benefits and perks including premium healthcare, wellness expense reimbursement, paid parental leave and more.

About the Team

The hiring company is scaling as a global organization, and they are hiring an Executive Assistant to partner with leaders. As operators and marketers, they partner with your favorite restaurants and local merchants to make them the #1 local delivery app.

You'll be an essential part of the team, responsible for keeping the executives efficient and allowing them to make a difference, while scaling new ways to delight their customers using the platform. The company aims to be one step ahead. They value going into each day making the impossible possible.

About the Role

You will support the executives and their teams, within the Finance and/or Strategy & Operations orgs, across US time zones, from East Coast to West Coast. You will be their "go-to" person for calendar management, team-building activities, and project management. You will report to an Executive Business Partner on the Administrative Team. This role may work remote, while based in the USA, with some travel for work-related occasions, such as for team offsites / onsites, events, or related needs.

You're excited about this opportunity because you will…

• Help keep the teams organized and efficient by proactively moving conflicts and enabling the leaders to make an impact
• Promote team culture and cohesion
• Plan and oversee events for the team
• Manage multiple projects simultaneously
• Handle highly confidential information
• Be an integral part of the team

What We're Looking For...

• You have 4+ years of experience in an administrative support role; preferably 2+ years from a large, public tech company
• You are an expert with G-suite tools, including Google Calendar, Gmail, Docs, Spreadsheets, Slides, etc.
• You are proficient in event planning, project planning and operational management skills
• You have a history of being a top operator in a growing organization, such as a tech startup, large tech company, or similar company
• You enjoy diagnosing issues and implementing creative solutions to solve challenges
• You are adaptable in a shifting environment

Compensation

The successful candidate's starting pay will fall within the pay range listed below and is determined based on job-related factors including, but not limited to, skills, experience, qualifications, work location, and market conditions. Base salary is localized according to an employee’s work location. Ranges are market-dependent and may be modified in the future.

In addition to base salary, the compensation for this role includes opportunities for equity grants. Talk to your recruiter for more information.

Our client cares about you and your overall well-being. That's why they offer a comprehensive benefits package to all regular employees, which includes a 401(k) plan with employer matching, paid time off and paid sick leave in compliance with applicable laws (e.g. Colorado Healthy Families and Workplaces Act) (for salaried roles: flexible vacation, plus 80 hours of paid sick time per year; for hourly roles: vacation accrued at about 1 hour for every 25.97 hours worked (e.g. about 6.7 hours/month if working 40 hours/week; about 3.4 hours/month if working 20 hours/week), and paid sick time accrued at 1 hour for every 30 hours worked (e.g. about 5.8 hours/month if working 40 hours/week; about 2.9 hours/month if working 20 hours/week), 16 weeks of paid parental leave, a wellness benefit, and a commuter benefit match.

Additionally, for full-time employees, they offer medical, dental, and vision benefits, 11 paid holidays, disability and basic life insurance, family-forming assistance, and a mental health program, among others.

Salary Range

$112,200—$165,000 USD

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and General Business

• Industries

  Computer and Network Security and Technology, Information and Media

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