Sr. Executive Assistant

Lawrence General Hospital; Lawrence (MA); On-site; USD 70,000 - 110,000; Full time

Job summary

Lawrence General Hospital is seeking a Senior Executive Assistant to support the CEO and senior leadership. You will manage calendars, coordinate travel, prepare reports and correspondence, and liaise with board members while maintaining discretion with confidential information.

The role requires strong communication, superb organizational skills, and the ability to build relationships with staff, board members, donors, and external partners.

Qualifications

• Proficient in Microsoft Office (Outlook, Word, Excel, Power Point), Adobe Acrobat, and Social Media web platforms
• Prior experience in a senior administrative support role
• Strong organizational skills with ability to multi-task and attention to detail
• Strong interpersonal skills to build relationships with staff, board members, partners and donors
• High level written and verbal communication skills
• Demonstrated proactive problem-solving and decision-making abilities
• Resourceful team-player who can work independently
• Ability to handle confidential information with discretion and maintain confidentiality
• Ability to meet deadlines in a fast-paced environment
• Forward-looking thinker who seeks opportunities and proposes solutions

Responsibilities

• Provide high-level administrative support to the CEO and senior executive team
• Schedule travel and arrange meetings
• Handle information requests and prepare reports and correspondence
• Liaise with board members and external partners/donors
• Assist with project-based work and other administrative tasks
• Maintain discretion with confidential information and sensitive materials

Skills

MS Office proficiency

Organizational skills

Interpersonal skills

Written and verbal communication

Problem-solving

Discretion with confidential info

Team player

Independent work capability

Decision-making

Diplomacy and discretion

Education

Bachelor’s Degree

Tools

Outlook

Word

Excel

PowerPoint

Adobe Acrobat

Social media platforms

Job description

The Senior Executive Assistant will provide high-level administrative support to the CEO and/or other members of the senior executive team. Duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members. This position is often privy to confidential information and as such, requires diplomacy and discretion.

Required:

• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
• Prior experience in a senior administrative support role
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
• High level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and responsiveness
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions

Preferred:

• Bachelor’s Degree and prior experience supporting a senior executive.