Leasing Assistant

St. John Properties, Inc.; Milford Mill (MD); On-site; USD 65,000 - 80,000; Full time

Job summary

St. John Properties, Inc. is seeking a Leasing Assistant to support the leasing team and handle operational duties, document preparation, data management, and tenant/broker correspondence. Strong communication and organizational skills are essential in this role.

The position reports to the Executive Vice President and requires a proactive, detail-oriented approach, with proficiency in Outlook, Word, Excel, MRI, and Monday.com to ensure timely and accurate leasing operations.

Qualifications

• Bachelor’s Degree required.
• Excellent communication and interpersonal skills.
• Proactive, detail-oriented with ability to multitask.

Responsibilities

• Prepare leasing proposals and draft lease documents, ensuring consistency of lease terms and related data.
• Research, collect, organize, and analyze commercial real estate market data to support leasing activities and decision-making.
• Maintain and update leasing databases, contact management systems, and related records, ensuring data accuracy and completeness.
• Compile, maintain, and analyze leasing reports, property information, and market data to identify trends and support management reporting.
• Manage and maintain the company’s CoStar account.
• Track leasing activity, transaction status, lease terms, and other key leasing metrics.
• Review and validate leasing data across systems and reports, identifying discrepancies and coordinating corrections as needed.
• Maintain accurate records of tenant and broker information.
• Coordinate with property management and the construction department to collect, verify, and update information relevant to leasing activities.
• Process and track brokerage commissions and invoices.
• Assist the marketing team with company events and coordinate registrations and travel arrangements for external industry events as needed.
• Coordinate conference room preparations and meeting logistics as needed.

Skills

Detail oriented

Analytical skills

Research skills

Prioritization

Education

Bachelor’s Degree

Tools

Outlook

Word

Excel

MRI

Monday.com

CoStar

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Leasing Assistant

5 days ago Requisition ID: 1093

Salary Range: $65,000.00 To $80,000.00 Annually

Job Summary:

This position reports directly to the Executive Vice President and will provide additional support to the leasing team. The main focus will be to assist the leasing team with operational duties, document preparation, data management, and correspondence with tenants and brokers. Excellent communication and interpersonal skills are required.

Job Duties:

• Prepare leasing proposals and draft lease documents, ensuring consistency of lease terms and related data.
• Research, collect, organize, and analyze commercial real estate market data to support leasing activities and decision-making.
• Maintain and update leasing databases, contact management systems, and related records, ensuring data accuracy and completeness.
• Compile, maintain, and analyze leasing reports, property information, and market data to identify trends and support management reporting.
• Manage and maintain the company’s CoStar account.
• Track leasing activity, transaction status, lease terms, and other key leasing metrics.
• Review and validate leasing data across systems and reports, identifying discrepancies and coordinating corrections as needed.
• Maintain accurate records of tenant and broker information.
• Coordinate with property management and the construction department to collect, verify, and update information relevant to leasing activities.
• Process and track brokerage commissions and invoices.
• Assist the marketing team with company events and coordinate registrations and travel arrangements for external industry events as needed.
• Coordinate conference room preparations and meeting logistics as needed.

Roles and Responsibilities:

Must be proactive, detail-oriented, and possess the ability to prioritize/multi-task. Must have strong analytical and research skills. Must be proficient in Outlook (Calendars), Word, Excel, MRI, and Monday.com. Must produce within established deadlines. Must be resourceful and have the ability to work in a fast-paced environment.

Job Qualifications:

• Bachelor’s Degree required
• Outstanding organizational skills and attention to detail
• Works well in a team environment
• Regular attendance onsite is an essential function of the job