Administrative Assistant, Leasing

Brixmor Employment Company LLC; United States; Hybrid; USD 52,000 - 75,000; Full time

Benefits offered by this job

Hybrid schedule

Competitive pay

Benefits package

Job summary

Brixmor Employment Company LLC is seeking an Administrative Assistant to support the Vice President of Leasing and leasing representatives. The role requires strong organization, confidentiality, and communication skills, plus experience with MS Office and Salesforce.

The position involves multi‑tasking across leasing tasks, data management, reporting, and collaboration with marketing. A hybrid schedule is offered along with competitive pay and a benefits package.

Qualifications

• Administrative experience in a professional setting.
• Strong organizational, communication and decision‑making skills.
• Proficient computer skills with MS Word, Excel, Outlook and PowerPoint; ability to research on the Internet; familiarity with Salesforce is a plus.

Responsibilities

• Provide administrative support to Leasing VP and Leasing Reps.
• Assist with field editing and gathering information for Lease Applications.
• Run rent rolls, exposure reports, and vacancy/arrears reports.
• Prepare property books or digital information for devices and distribute to stakeholders.
• Maintain up‑to‑date tenant information; interact with tenants on renewals and assignments.
• Coordinate with marketing to keep leasing materials current and disseminate to third parties.
• Enter leads and deals in Salesforce; prepare submissions for Real Estate Committee.
• Support across multiple leasing projects; handle multiple tasks with confidentiality.

Skills

Administrative experience

Organization

Communication

Attention to detail

Time management

Confidentiality

Independent work

Team player

Decision making

Tools

Salesforce

MS Office

Excel

PowerPoint

Outlook

Job description

The Administrative Assistant reports to the Vice President of Leasing. This position is required to handle multiple administrative duties for both the Vice President of Leasing and the leasing reps in support of the leasing function. The position requires organization, accuracy, attention to detail, relationship building skills, verbal & written communication, judgment, and confidentiality. The main purpose of the Administrative Assistant position is to support his/her supervisor and the Leasing Department, which ultimately helps the company fulfil its Leasing goals.

Overall responsibilities include:

• Leasing Admin tasks: Assist Leasing Reps with field editing and gathering information for Lease Applications on deals to be submitted for Real Estate Committee
• Requires interaction with Salesforce, the MS Office suite, and BI.
• Requires the ability to comb through lease files (for Renewals) and LOIs (for some New Deals) carefully for pertinent deal information
• Confirming budgeted information
• Assist Leasing VP with projects from time to time
• Prepare property books and/or digital information for iPads and other electronic devices
• Assist Leasing Reps with day-to-day requests
• Running rent rolls
• Exposure reports
• Expiration/Vacancy reports
• Arrear reports
• Update additional monthly property reports/information
• Communicate with tenants regarding renewals and assignments
• Work with marketing to ensure that leasing materials are up to date and marketing materials are going to outside 3rd parties on a regular basis.
• Preparation for, and potential attendance at ICSC conferences and other trade shows throughout the year.
• Interaction with other departments to insure up-to-date tenant information.
• Salesforce tasks: Entering leads and deals
• Preparing submissions for review by the Leasing VP and Regional President for Real Estate Committee.
• Requires the ability to comb through lease files (for Renewals) and LOIs (for some New Deals) carefully for pertinent deal information
• Confirming budgeted information

Qualifications:

• Administrative experience in professional setting.
• A strong team player with excellent organizational, communication and decision-making skills.
• Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to perform thorough research on the Internet.
• Familiarity with Salesforce a plus
• Ability to create, manipulate and maintain databases.
• Ability to organize and manage multiple projects.
• Strong attention to detail, time management skills and personal initiative are all required competencies.
• Ability to maintain confidential information.
• Must be self-sufficient and able to operate independently.
• Must be able to work well with all levels of the organization.
• Must be able to adapt quickly to new work assignments and situations.

Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

EOE (Brixmor is an Equal Opportunity Employer)

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