Executive Assistant

Boutique Recruiting; Costa Mesa (CA); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Comprehensive benefits packet

Fidelity 401k plan

Annual reviews and raises

Discretionary bonuses

Job summary

A leading recruitment firm is seeking an Executive Assistant in Costa Mesa, California, to support three leasing executives in a fast-paced environment. This role demands strong organization and attention to detail, including managing calendars, preparing lease documents, and creating presentations. The ideal candidate has 5-7 years of relevant experience, with proficiency in Word and PowerPoint. A Bachelor's degree and commercial real estate experience are preferred. Comprehensive benefits include medical plans and a 401k plan.

Qualifications

• 5-7 years of experience as an Executive Assistant or Administrative Assistant.
• Advanced proficiency in Word, intermediate skills in PowerPoint, and knowledge of Excel formulas.
• Experience in commercial real estate preferred.

Responsibilities

• Provide essential support to leasing executives.
• Prepare and update lease documents proficiently.
• Manage calendars and schedule meetings effectively.
• Coordinate lunch orders for meetings.

Skills

Proficiency in Word

Proficiency in PowerPoint

Attention to detail

Organizational skills

Flexibility

Education

Bachelor’s degree

Tools

Excel

Job description

The Executive Assistant will provide essential support to three leasing executives in a dynamic department responsible for managing 250 stores. This role is critical in facilitating lease deals and storage space leases, ensuring that the executives can focus on high-priority tasks. The position demands a high level of organization and attention to detail, as the workload can become heavy and priorities may shift frequently. The ideal candidate will demonstrate flexibility and a proactive approach to managing tasks. This opportunity offers a chance to work in a traditional commercial real estate environment that values professionalism and reliability.

Salary Range: $75,000 - $85,000 / Year DOE

• Prepare and update lease documents with a high level of proficiency in Word
• Manage calendars and schedule meetings effectively
• Create PowerPoint presentations and maintain regular use of Word
• Support busy Tuesdays with extensive status leasing meetings and prepare on Mondays
• Coordinate lunch orders for meetings on Tuesdays
• Handle filing and scanning tasks
• Assist with letters of intent and field calls appropriately
• Manage correspondence and collaborate with the accounting, architecture, and marketing teams
• 5-7 years of experience as an Executive Assistant or Administrative Assistant
• Advanced proficiency in Word, intermediate skills in PowerPoint, and knowledge of Excel formulas
• Strong attention to detail and experience working with documents
• Commercial real estate experience is preferred
• Experience with lease documents is preferred
• A Bachelor’s degree is preferred
• Comprehensive benefits packet with four medical plans, with the company covering 85% of the employee's premium
• Fidelity 401k plan
• 30-day waiting period for benefits eligibility
• Annual reviews, raises, and discretionary bonuses

If you are an Executive Assistant looking to take the next step in your career, apply now!