Sr. Administrative Assistant

Adobe; San Jose (CA); On-site; USD 45,000 - 70,000; Full time

Job summary

An established industry player is looking for a dynamic Sr. Administrative Assistant to support its Creative Cloud Product Marketing organization. This role involves diverse administrative tasks, including managing calendars, coordinating travel, and organizing events. The ideal candidate is an organized self-starter with excellent interpersonal skills, capable of multitasking in a fast-paced environment while maintaining professionalism and discretion. Join a passionate team dedicated to transforming digital experiences and empowering creativity across various platforms.

Qualifications

• BA/BS degree preferred or 8+ years of administrative experience.
• Proficiency in MS Office applications required.

Responsibilities

• Support a fast-paced organization to optimize success.
• Plan and organize meetings and events, including off-sites.
• Handle confidential materials with discretion.

Skills

Organizational Skills

Interpersonal Skills

MS Office Proficiency

Confidentiality Handling

Multitasking Ability

Education

BA/BS Degree

8+ Years Administrative Experience

Tools

MS Office

Job description

Join to apply for the Sr. Administrative Assistant role at Adobe

Changing the world through digital experiences is what Adobe’s all about. We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences! We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.

The Opportunity

We are seeking a Sr. Administrative Assistant to support multiple leaders within the Creative Cloud Product Marketing organization. Responsibilities include diverse administrative tasks, assisting teams with calendaring, expense reports, coordinating travel, team purchasing, organizing events, and leading special projects.

As a Sr. AA, you are an organized self-starter who can work autonomously, take initiative, and follow through. You possess excellent interpersonal skills, prioritize effectively, and work with minimal supervision. You demonstrate strong attention to detail and handle confidential materials professionally. You bring enthusiasm and humor to your work and collaborate effectively across teams.

What you’ll do:

1. Support a fast-paced organization to optimize success.
2. Plan and organize meetings and events, including off-sites.
3. Manage hardware, software, and office supplies procurement and tracking.
4. Coordinate space planning with facilities, including hotel arrangements and office moves.
5. Create purchase requisitions and collaborate with finance on expenses.
6. Organize travel itineraries, handle visas, and adapt to last-minute changes.
7. Prepare and track expense reports.
8. Serve as a backup to other assistants.
9. Handle confidential materials with discretion.
10. Prioritize and manage multiple projects in a dynamic environment.
11. Maintain accuracy and timeliness in all tasks.
12. Work professionally with management, staff, and external contacts.

What you’ll need to succeed:

1. BA/BS degree preferred or 8+ years of administrative experience.
2. Proficiency in MS Office applications.
3. Strong organizational and follow-through skills.
4. Experience in cross-functional collaboration.
5. Ability to multitask in a fast-paced environment.
6. Flexibility and adaptability to change.
7. Interpersonal skills, professionalism, and discretion.
8. Decision-making confidence.
9. Excellent verbal and written communication skills.
10. Ability to work well with all levels of management and outside contacts.