Sr Administrative Assistant - Nuveen Real Estate

TIAA; San Francisco (CA); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Senior Administrative Assistant to provide vital support to upper management. This role involves managing calendars, coordinating meetings, and ensuring smooth office operations while acting as the primary contact for various departments. The ideal candidate will possess strong organizational and communication skills, enabling effective collaboration across the organization. If you thrive in a dynamic environment and are ready to contribute to a cohesive team, this opportunity is perfect for you.

Qualifications

• Strong organizational skills to manage multiple tasks efficiently.
• Excellent communication skills for liaising with upper management.

Responsibilities

• Serve as primary administrative contact for upper management.
• Coordinate office functioning through scheduling and event planning.

Skills

Organizational Skills

Communication Skills

Time Management

Problem-Solving

Education

High School Diploma

Job description

The Senior Administrative Assistant provides support to meet the business needs of company upper management. Under moderate supervision, this job is meets the daily requirements of upper management and various other office needs, including operational tasks, organizational duties and office-wide coordination efforts.

Key Responsibilities and Duties

• Serves as primary administrative contact for upper management, working across all lines of business and with external agencies by answering telephone, taking messages and answering routine questions.
• Provides support for daily upper management operations including meeting arrangements, travel and expenses.
• Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing.
• Maintains master copies of organizational policy and procedure manuals and keeps them up-to-date.
• Acts as a liaison between upper management and internal departments, ensuring effective communication and cohesion.
• Maintains upper management calendars, contact lists and provides ad-hoc support as needed.

Educational Requirements

• High School Preferred

Work Experience

• No Experience Required; 2+ Years Preferred

Physical Requirements

• Physical Requirements: Sedentary Work

Career Level
3IC