Senior Administrative Assistant

Genworth; Virginia (MN); Remote; USD 40,000 - 80,000; Full time

Job summary

Join a forward-thinking company as a Senior Administrative Assistant, where you'll play a vital role in supporting the Sales leadership team. This position offers a dynamic environment where your organizational skills and proactive communication will shine. You'll manage various projects, coordinate travel, and ensure seamless operations, all while being part of a mission-driven team dedicated to improving the aging experience. If you're looking for a role that combines challenge and purpose, this is the perfect opportunity for you.

Benefits

Comprehensive Healthcare Coverage

401(k) Savings Plan Options

Paid Time Off

Disability Insurance

Tuition Reimbursement

Gym Membership Reimbursement

Employee Assistance Program

Mental Health Support Services

Qualifications

• 10+ years of relevant administrative support experience.
• Strong verbal and written communication skills.
• Exceptional organizational and multi-tasking abilities.

Responsibilities

• Provide administrative support for the CareScout Sales leadership team.
• Manage communication and information flow to stakeholders.
• Coordinate complex travel arrangements and meetings.

Skills

Administrative Support

Communication Skills

Organizational Skills

Microsoft Office

Google Docs

OneDrive

Problem-Solving Skills

Job description

Join us to apply for the Senior Administrative Assistant role at Genworth.

About CareScout: Join us on a mission to simplify and dignify the aging experience. We are the children, siblings, neighbors, and friends of those navigating the fragmented and confusing system of long-term care. Our team is ferociously curious and relentless in our pursuit of a better system – and we are deeply committed to a sense of belonging for all, in all phases of life.

We’re creating a new experience for care seekers and their families, bringing together long-term care options, non-healthcare resources, education, and human support into one place. We work hard, we have fun, we care about each other, and we share the mission. If this sounds like a place where you could thrive, join us!

CareScout is a division of Genworth Financial, Inc, a Fortune 500 provider of products, services and solutions that help families address the financial challenges of aging.

Position: Senior Administrative Assistant

Location: Remote

Your Role

As the Administrative Assistant for the CareScout Sales leadership team, you will play a critical role in executing CareScout’s strategic initiatives and external-facing activities. Your experience, skills, and expertise will be utilized to provide proactive and high-level administrative and project support in an extremely fast-paced environment, serving as a primary point of contact for external stakeholders. This is an excellent opportunity to work collaboratively as part of a high-impact, mission-critical team while expanding your knowledge and skills.

What You Will Be Doing

• Provide administrative support including coordination of strategic projects and other work in support of the CareScout Sales leadership team.
• Serve as a liaison internally and externally regarding administrative issues; manage relationships with an understanding of audiences and cultivate and maintain solid relationships.
• Proactively manage communication and information flow to internal and external audiences.
• Understand Sales Leadership team priorities and accordingly schedule, maintain, and coordinate calendar of on-site and virtual appointments, meetings, and related arrangements.
• Ensure complex and frequent travel arrangements, including expense reconciliation for the leadership team, are managed timely and accurately.
• Independently manage and coordinate multiple projects, activities, dates, resources, and dependencies according to priorities and deadlines; set/reset expectations as appropriate.
• Creatively harness technology to streamline activities and effectively deliver responsibilities.
• Format and manage strategic work products, including presentations.
• Assist with the facilitation of new hire onboarding.
• Ensure complex meeting and event planning and execution for internal and external events.
• Manage and coordinate purchase requisitions, accounts payable submissions/research, payments, and reconciliation (including budget tracking) with departmental needs.
• Manage other special projects and assignments as needed.

What You Bring

• 10+ years of relevant administrative support experience supporting senior leadership.
• Strong and proactive verbal communication skills, confidence, and professional presence.
• Strong written communication and proofreading skills.
• Highest level of integrity, discretion, and confidentiality.
• Professional demeanor, proven good judgment, and exemplary customer service skills.
• Ability to be extremely adaptable and flexible.
• Extremely high attention to detail and follow-up.
• Superior organizational, multi-tasking, and prioritization abilities.
• Motivated, even-tempered team player with strong, creative problem-solving skills.
• Exceptional technological skills, including proficiency in Microsoft Office, Google Docs, and OneDrive.
• Previous scheduling experience and extensive travel arrangements.
• Ability to work standard hours of 8:00 AM to 5:30 PM M-F and willingness to work additional overtime or off-hours on short notice.
• Flexibility to travel up to 10%.

Nice to Have

• Prior experience supporting Sales leadership.
• Concur travel and expense experience.
• Ability to quickly reprioritize daily tasks and learn new software, programs, mobile, and web applications.

Employee Benefits & Well-Being

Competitive Compensation & Total Rewards Incentives:

• Comprehensive Healthcare Coverage
• Multiple 401(k) Savings Plan Options
• Auto Enrollment in Employer-Directed Retirement Account (100% employer-funded!)
• Generous Paid Time Off – Including 12 Paid Holidays, Volunteer Time Off, and Paid Family Leave
• Disability, Life, and Long-Term Care Insurance
• Tuition Reimbursement, Student Loan Repayment, and Training & Certification Support
• Wellness support including gym membership reimbursement and Employee Assistance Program resources (work/life support, financial & legal management)
• Caregiver and Mental Health Support Services

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Insurance