Administrative Assistant

SARL ARTILEC; San Jose (CA); Remote; USD 35,000 - 55,000; Full time

Job summary

An innovative firm is seeking a dedicated Administrative Assistant to support its remote teams. This entry-level position offers a unique opportunity to learn about business processes while contributing to the smooth operation of daily tasks. Responsibilities include organizing files, scheduling appointments, and assisting management with reports. Ideal for someone eager to gain experience in a supportive environment, this role promises personal growth and the chance to make a significant impact. Join a forward-thinking company that values diversity and offers competitive benefits.

Benefits

401(k)

401(k) Matching

Dental Insurance

Health Insurance

Life Insurance

Vision Insurance

Qualifications

• Entry-level position requiring strong organizational and communication skills.
• Basic knowledge of MS Office Suite is essential for this role.

Responsibilities

• Manage and organize administrative files and documents.
• Schedule appointments and maintain calendars for management.

Skills

Organizational Skills

Communication Skills

MS Office Suite

Attention to Detail

Education

High School Degree

Tools

Project Management Tools

Job description

DISCLAIMER: DO NOT APPLY IF YOU DON'T RESIDE IN THE UNITED STATES
DO NOT APPLY IF YOU ARE NOT LEGALLY AUTHORIZED TO WORK IN THE UNITED STATES OF AMERICA

The Opportunity:

The Administrative Assistant (Remote) is a vital role in maintaining the smooth operation of our remote teams. As an entry-level position, you will have the opportunity to learn about our business processes and make a substantial impact on our day-to-day operations. Your duties will include a wide range of tasks from organizing files, scheduling appointments to assisting management. This is an excellent position for someone looking to gain experience in the administrative field in a remote work setting.

Job Responsibilities:

• Manage and organize administrative files and documents
• Schedule appointments, meetings, and maintain calendars for management
• Assist in the preparation of reports and spreadsheets
• Communicate internally and externally via phone and email in a professional manner
• Other general administrative duties as assigned

Desired Qualifications:

• A high school degree is required
• Basic knowledge of MS Office Suite
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to work independently and meet deadlines

Nice-to-Haves:

• Previous experience in a remote entry-level administrative role
• Experience with project management tools
• Quick learner who can easily adapt to new software and tools
• Experience with data entry or customer service

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

This is a remote position

Alliance Services is a woman-owned, minority-owned, nurse-owned, and veteran-owned healthcare staffing agency headquartered in West Bend, Wisconsin. Our company was founded in 2000 by a U.S. Army veteran and Registered Nurse determined to provide cost-effective staffing services to healthcare systems and offer competitive pay, flexibility, and outstanding benefits to her fellow nurses.

Since then, Alliance has grown exponentially. Today, we service many of Wisconsin’s largest healthcare systems and employ hundreds of highly skilled Nurse Practitioners, Registered Nurses, Licensed Practical Nurses, Certified Nursing Assistants, Medical Assistants, certified professionals, and many more. We’re not just a healthcare job placement agency – we’re a true partner to the candidates we work with, as well as the hospitals, businesses, and care facilities we staff for.

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Copyright 2025 Alliance Services, Inc.. All rights reserved.
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