Senior Executive Administrative Assistant

J.P. Morgan; San Francisco (CA); On-site; USD 60,000 - 100,000; Full time

Job summary

Join a dynamic Equity Capital Markets team as a Senior Executive Assistant, where you'll thrive in a fast-paced environment that fosters professional growth. This role offers a unique opportunity to enhance your skills while managing complex calendars, coordinating travel, and ensuring seamless communication across executive levels. You'll be integral in supporting senior management with discretion and professionalism. If you're an organized and proactive individual with a knack for multitasking, this position is perfect for you. Embrace the challenge and contribute to a results-oriented team dedicated to excellence.

Qualifications

• 5+ years of administrative experience supporting executive-level management.
• Strong organizational skills and ability to manage competing priorities.

Responsibilities

• Maintain complex calendars and manage logistics for meetings.
• Coordinate domestic and international travel arrangements.

Skills

Administrative Experience

Organizational Skills

Discretion and Good Judgment

Interpersonal Communication

Microsoft Office Proficiency

Telephone Etiquette

Education

College Degree

Tools

Microsoft Office

Job description

Become an integral part of Equity Capital Markets team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Senior Executive Assistant in Equity Capital Markets, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

FEDERAL DEPOSIT INSURANCE ACT: This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.