Sr Administrative Assistant

Wayne Farms; Laurel (MS); On-site; USD 36,000 - 48,000; Full time

Job summary

Wayne Farms in Laurel, Mississippi, is seeking a Sr Administrative Assistant to provide high-level support to senior leaders. You will manage calendars, coordinate travel, prepare reports, and maintain confidential files.

This role requires strong communication, organizational skills, and proficiency with Microsoft Office. You will handle sensitive data, generate reports, and support policy updates and meetings.

Qualifications

• Minimum four (4) years relevant clerical experience; experience providing administrative support to senior leadership preferred.
• Strong customer focus with the ability to communicate with internal and external customers in a timely and professional manner.
• Exceptional verbal and written communication, attention to detail, and issue-resolution skills.
• Proficient with Microsoft Office suite (Word, Excel, PowerPoint).
• Self-starter with initiative and urgency; able to work in a fast-paced environment.
• Strong organizational skills with the ability to prioritize and manage multiple projects.
• Customer-centric attitude, high energy, and sense of urgency.

Responsibilities

• Serve as central point of contact for assigned department(s).
• Manage and prioritize information flow (phone, email, mail) and relay information as appropriate.
• Manage calendar for VP/Sr. Director; arrange travel, meetings, events.
• Manage departmental files; file documents accurately and timely.
• Maintain confidentiality of department materials and information.
• Assist department with meeting organization and training scheduling.
• Organize, revise, and update policy materials and manuals as needed.
• Prepare meeting agendas; follow up on action items.
• Compile, analyze, and record information; prepare reports for stakeholders.
• Conduct analytical projects and handle sensitive data; prepare presentations.
• Request, update and renew certificates of insurance.
• Manage requisition and purchase processes; monitor requisitions and POs.
• Prepare correspondence, documents, and presentations.
• Perform other relevant duties as assigned.

Skills

Clerical experience

Administrative support

Microsoft Office

Communication skills

Organizational skills

Attention to detail

Customer focus

Education

Associate’s degree in Business or related discipline

Administrative Assistant Certificate (required/substitution allowed)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

PRIMARY FUNCTION:

The Sr Administrative Assistant provides administrative support, report generation and file maintenance for SVP and/or VP/Sr. Director in assigned departments.

Responsibilities And Tasks

• Serve as central point of contact for assigned department(s) (i.e. Quality Assurance & Food Safety, Safety and Health, Fresh Sales, Prepared Foods, etc).
• Manage and prioritize information flow (i.e. phone calls, emails, mail, etc.) and disseminate and/or relay information as appropriate
• Manage calendar for VP and & or Senior director, arrange travel, meetings, events, etc. effectively and efficiently utilizing company resources and time
• Manage departmental files, accurately filing documents in a timely manner.
• Maintain confidentiality with all departmental tasks (i.e. materials, information, recalls, drug & alcohol results, employee health information, pricing, formulas, costs, etc.)
• Assist department with all functions such as organization of required meetings, scheduling training
• Organizing, revising and updating policy materials and operating manuals as needed
• Prepare meeting agendas, follow-up on agreed action items
• Compile, analyze and record information; prepare reports (i.e. Regulatory data, QA & Safety customer performance); disseminate to appropriate personnel as required
• Conduct analytical projects and/or other sensitive data; compile data, resolve discrepancies and create presentations for meetings as required
• Request, update and renew certificates of insurance
• Manage requisition and purchase process as related to department, monitoring requisitions and purchase orders
• Prepare correspondence, documents and presentations as requested
• Perform additional relevant duties as assigned

Supervisory Responsibilities

• None, this is an Individual Contributor role with required competencies: Functional/Technical Skills, Action Oriented, Problem Solving, Learning on the Fly, and Interpersonal Savvy

EDUCATION And CERTIFICATIONS

• Associate’s degree in Business or other relevant discipline
• Administrative Assistant Certificate and education combination may be substituted for degree

Experience And Skills

• Minimum four (4) years relevant clerical experience; experience providing administrative support to senior leadership preferred
• Strong customer focus with the ability to communicate with internal and external customers in a timely and professional manner
• Must have exceptional communication, both verbal and written, attention to detail and the ability to resolve issues efficiently and effectively
• Proficient computer skills in Microsoft Suite (Word, Excel, Powerpoint) applications
• Self-starter who demonstrates strong initiative and sense of urgency, with the ability to work in a fast paced environment
• Strong organizational skills with the ability to prioritize and manage multiple projects while maintaining attention to detail
• Must possess a strong customer-centric attitude, high energy level and a strong sense of urgency

Safety Requirements

• Follow and ensure others follow departmental and company safety policies and programs

Physical Requirements

• Frequently sit for long periods of time utilizing office equipment and/or computers.
• Long periods of time requiring intense concentration in an open area office space

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.