Sr Administrative Assistant

Wayne-Sanderson Farms; Laurel (MS); On-site; USD 38,000 - 54,000; Full time

Job summary

Wayne-Sanderson Farms seeks a Sr. Administrative Assistant to provide administrative support, generate reports, and maintain files for the SVP/VP Sr. Director. The role includes managing calendars, travel, and meetings, while handling confidential information and policy materials.

Ideal candidate has 4+ years clerical experience, excellent communication, and proficiency in Microsoft Office. This on-site position emphasizes organizational skills, initiative, and a strong customer-centric approach.

Qualifications

• Minimum four (4) years clerical experience with senior leadership support preferred.
• Strong customer focus and professional communication with internal/external customers.
• Excellent verbal and written communication and attention to detail.
• Proficient in Microsoft Suite (Word, Excel, PowerPoint) applications.
• Self-starter with initiative and ability to work in a fast-paced environment.
• Strong organizational skills and ability to manage multiple projects.
• Customer-centric attitude with high energy and sense of urgency.

Responsibilities

• Serve as central point of contact for assigned department(s).
• Manage and prioritize information flow and relay information as appropriate.
• Manage calendar for VP or Sr. Director and arrange travel and meetings.
• Maintain departmental files and confidentiality of materials.
• Assist with organization of meetings and scheduling training.
• Organize, revise, and update policy materials and operating manuals.
• Prepare meeting agendas and follow-up on action items.
• Compile, analyze, and record information and prepare reports.
• Conduct analytical projects and prepare presentations for meetings.
• Request, update, and renew certificates of insurance.
• Process requisitions and purchase orders for the department.
• Prepare correspondence, documents and presentations as requested.

Skills

Administrative support

Communication skills

Time management

Organization

Microsoft Word

PowerPoint

Microsoft Excel

Microsoft Office

Education

Associate’s degree in Business or relevant discipline

Administrative Assistant Certificate

Tools

Microsoft Office

Job description

PRIMARY FUNCTION:

The Sr Administrative Assistant provides administrative support, report generation and file maintenance for SVP and/or VP/Sr. Director in assigned departments.

RESPONSIBILITIES AND TASKS:

• Serve as central point of contact for assigned department(s) (i.e. Quality Assurance & Food Safety, Safety and Health, Fresh Sales, Prepared Foods, etc).
• Manage and prioritize information flow (i.e. phone calls, emails, mail, etc.) and disseminate and/or relay information as appropriate
• Manage calendar for VP and & or Senior director, arrange travel, meetings, events, etc. effectively and efficiently utilizing company resources and time
• Manage departmental files, accurately filing documents in a timely manner.
• Maintain confidentiality with all departmental tasks (i.e. materials, information, recalls, drug & alcohol results, employee health information, pricing, formulas, costs, etc.)
• Assist department with all functions such as organization of required meetings, scheduling training
• Organizing, revising and updating policy materials and operating manuals as needed
• Prepare meeting agendas, follow-up on agreed action items
• Compile, analyze and record information; prepare reports (i.e. Regulatory data, QA & Safety customer performance); disseminate to appropriate personnel as required
• Conduct analytical projects and/or other sensitive data; compile data, resolve discrepancies and create presentations for meetings as required
• Request, update and renew certificates of insurance
• Manage requisition and purchase process as related to department, monitoring requisitions and purchase orders
• Prepare correspondence, documents and presentations as requested
• Perform additional relevant duties as assigned

SUPERVISORY RESPONSIBILITIES:

• None, this is an Individual Contributor role with required competencies: Functional/Technical Skills, Action Oriented, Problem Solving, Learning on the Fly, and Interpersonal Savvy

EDUCATION and CERTIFICATIONS:

• Associate’s degree in Business or other relevant discipline
• Administrative Assistant Certificate and education combination may be substituted for degree

EXPERIENCE AND SKILLS:

• Minimum four (4) years relevant clerical experience; experience providing administrative support to senior leadership preferred
• Strong customer focus with the ability to communicate with internal and external customers in a timely and professional manner
• Must have exceptional communication, both verbal and written, attention to detail and the ability to resolve issues efficiently and effectively
• Proficient computer skills in Microsoft Suite (Word, Excel, Powerpoint) applications
• Self-starter who demonstrates strong initiative and sense of urgency, with the ability to work in a fast paced environment
• Strong organizational skills with the ability to prioritize and manage multiple projects while maintaining attention to detail
• Must possess a strong customer-centric attitude, high energy level and a strong sense of urgency

SAFETY REQUIREMENTS:

• Follow and ensure others follow departmental and company safety policies and programs

PHYSICAL REQUIREMENTS:

• Frequently sit for long periods of time utilizing office equipment and/or computers.
• Long periods of time requiring intense concentration in an open area office space

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.