Service Administrative Assistant

Span Construction & Engineering, Inc.

Madera (CA)

On-site

USD 35,000 - 55,000

Full time

14 days+

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Job summary

A construction and engineering company in Madera, California seeks an Administrative Support professional to provide essential administrative functions, including preparing documents and conducting research. The ideal candidate should have 3 years of experience in administrative roles and should be proficient in Microsoft Office applications. Strong organizational skills and the ability to provide excellent service are also required. This role requires a high school diploma or equivalent, with no specific certifications necessary.

Qualifications

3 years of experience in administrative support.
Ability to conduct research and prepare statistical reports.
Familiarity with safety policies and procedures.

Responsibilities

Provide administrative support to the Service Department.
Prepare billings, contracts, and other documents.
Conduct internet research and compile data.
Assist with making travel arrangements for Service Technicians.

Skills

Administrative support

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Typing (45 words per minute)

Education

High school graduate or equivalent

Job description

Position Summary

Provide administrative support to the Service Department by conducting research, preparing statistical reports, handling information requests, and performing administrative/clerical functions such as preparing correspondence, billings, contracts, filing, answering phones, document control, etc. May also train and assist other administrative or clerical staff, liaison between technicians and office management, and any other special projects as assigned by management.

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions

Safety Responsibilities

Prioritize safety as the utmost importance, even before production, and promote a team culture that makes safety the primary focus for all employees at all times.
Adhere to safety procedures in accordance with OSHA safety policies and regulations.

Strategic Responsibilities

Fully understands and shares a passion for the Company’s core values, mission, and objectives.
Builds and maintains strong relationships as trusted advisors to our clients.

Other Responsibilities

Performs general office duties such as maintain records, manually and digitally filing documents, and basic bookkeeping work.
Interprets administrative and operating policies and procedures for employees.
Prepares billings, contracts, change orders, change order proposals, reports, memos, letters, transmittals and other documents using Microsoft Word, Excel spreadsheets, other databases, and/or presentation software.
Reads and analyzes incoming memos, e‑mail, correspondence, submissions, and reports in order to determine their significance and plan their distribution.
Files and retrieves corporate documents, records, and reports.
Opens, sorts, and distributes incoming correspondence, including faxes and e‑mail.
Conducts research, compiles data, and prepares papers for consideration and presentation by project managers, and management.
Conducts and analyzes internet research.
Trains or assists other administrative or clerical staff.
Assists with making travel arrangements for Service Technicians, as needed.
Attends meetings in order to record notes.
Compiles, transcribes, and distributes meeting notes.
Provides our Clients and co‑workers with the highest level of service and quality.
Performs any special projects as directed by management.
Runs company errands.