Sr Administrative Assistant

waynefarms; Laurel (MS); On-site; USD 42,000 - 54,000; Full time

Job summary

Wayne Farms is seeking an Sr Administrative Assistant to provide high‑level administrative support to a VP/Sr. Director. The role involves calendar coordination, travel logistics, file maintenance and confidential handling of sensitive information in multiple departments.

You will create reports, presentations and assist with policy updates and audits. The ideal candidate has at least four years of clerical experience, excellent communication skills, and strong organizational abilities with a

Qualifications

• Associate's degree in Business or a related field.
• Administrative Assistant Certificate may substitute for a degree.
• Minimum four (4) years of clerical experience; senior leadership support preferred.
• Strong customer focus with professional communication skills.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint).

Responsibilities

• Serve as the central point of contact for the assigned department(s).
• Manage calendars, arrange travel and meetings for VP/Sr Director.
• Maintain confidential files and organize policy materials and manuals.
• Prepare reports and presentations; compile and analyze data as needed.
• Process requisitions and purchase orders; update certificates of insurance.
• Support training, agendas, follow-ups and related administrative tasks.

Job description

PRIMARY FUNCTION:

The Sr Administrative Assistant provides administrative support, report generation and file maintenance for SVP and/or VP/Sr. Director in assigned departments.

RESPONSIBILITIES AND TASKS:

• Serve as central point of contact for assigned department(s) (i.e. Quality Assurance & Food Safety, Safety and Health, Fresh Sales, Prepared Foods, etc).
• Manage and prioritize information flow (i.e. phone calls, emails, mail, etc.) and disseminate and/or relay information as appropriate.
• Manage calendar for VP and & or Senior director, arrange travel, meetings, events, etc. effectively and efficiently utilizing company resources and time.
• Manage departmental files, accurately filing documents in a timely manner.
• Maintain confidentiality with all departmental tasks (i.e. materials, information, recalls, drug & alcohol results, employee health information, pricing, formulas, costs, etc.).
• Assist department with all functions such as organization of required meetings, scheduling training.
• Organizing, revising and updating policy materials and operating manuals as needed.
• Prepare meeting agendas, follow-up on agreed action items.
• Compile, analyze and record information; prepare reports (i.e. Regulatory data, QA & Safety customer performance); disseminate to appropriate personnel as required.
• Conduct analytical projects and/or other sensitive data; compile data, resolve discrepancies and create presentations for meetings as required.
• Request, update and renew certificates of insurance.
• Manage requisition and purchase process as related to department, monitoring requisitions and purchase orders.
• Prepare correspondence, documents and presentations as requested.
• Perform additional relevant duties as assigned.

SUPERVISORY RESPONSIBILITIES:

• None, this is an Individual Contributor role with required competencies: Functional/Technical Skills, Action Oriented, Problem Solving, Learning on the Fly, and Interpersonal Savvy.

EDUCATION and CERTIFICATIONS:

• Associate's degree in Business or other relevant discipline
• o Administrative Assistant Certificate and education combination may be substituted for degree

EXPERIENCE AND SKILLS:

• Minimum four (4) years relevant clerical experience; experience providing administrative support to senior leadership preferred
• Strong customer focus with the ability to communicate with internal and external customers in a timely and professional manner
• Must have exceptional communication, both verbal and written, attention to detail and the ability to resolve issues efficiently and effectively
• Proficient computer skills in Microsoft Suite (Word, Excel, Powerpoint) applications
• Self-starter who demonstrates strong initiative and sense of urgency, with the ability to work in a fast paced environment
• Strong organizational skills with the ability to prioritize and manage multiple projects while maintaining attention to detail
• Must possess a strong customer-centric attitude, high energy level and a strong sense of urgency

SAFETY REQUIREMENTS:

• Follow and ensure others follow departmental and company safety policies and programs

PHYSICAL REQUIREMENTS:

• Frequently sit for long periods of time utilizing office equipment and/or computers.
• Long periods of time requiring intense concentration in an open area office space

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.