Administrative Assistant

Chip City; New York (NY); On-site; USD 65,000 - 70,000; Full time

Job summary

Chip City is seeking an organized Administrative Assistant for its New York HQ. You will greet visitors, manage front-office correspondence, and provide direct support to the President and department heads, including calendars and travel arrangements.

You will handle day-to-day finance tasks (invoices, expenses, basic reports), coordinate meetings, maintain records, draft memos and presentations, and manage confidential information with discretion. On-site 5 days a week; salary $65,000–$70,000.

Qualifications

• 1-2 years in administrative, finance, or office support roles.
• Proficient in Google Suite and Microsoft Excel.
• Strong financial acumen and comfort with budgets and expenses.
• Highly organized with attention to detail.
• Genuine interest in learning and growing within the company.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities across departments while keeping information confidential.

Responsibilities

• Greet visitors and manage front-office correspondence professionally.
• Provide direct administrative support to the President and department heads (calendar, scheduling, travel).
• Assist with day-to-day finance tasks (invoices, expenses, basic financial reports).
• Coordinate company-wide meetings and events (booking spaces, invites, RSVPs, logistics).
• Maintain financial and operational records and organize files and spreadsheets.
• Draft correspondence, memos, and presentations as needed.
• Coordinate meetings, take notes, and track action items.

Skills

Administrative experience

Google Workspace

Microsoft Excel

Financial acumen

Confidentiality

Communication skills

Multitasking

Tools

Google Docs/Sheets/Slides

Excel (Pivot/Reporting)

Expense software

Job description

Primary Responsibilities

• Serve as the face of the office — greet visitors and manage front‑office correspondence professionally
• Provide direct administrative support to the President and department heads, including calendar management, scheduling, and travel arrangements
• Assist with day‑to‑day finance tasks such as processing invoices, tracking expenses, and preparing basic financial reports
• Coordinate company‑wide meetings and events — booking spaces, managing invites/RSVPs, and handling logistics from start to finish
• Maintain and organize financial and operational records, spreadsheets, and files
• Draft correspondence, memos, and presentations as needed
• Coordinate meetings, take notes, and follow up on action items
• Handle confidential information with discretion
• Take on ad hoc projects across departments as priorities arise
• Order and maintain office supplies and equipment

Required Skills & Experience

• 1-2 years of experience in an administrative, finance, or office support role
• Strong proficiency in Google Suite (Docs, Sheets, Slides, Gmail, Calendar) and Microsoft Excel
• Strong financial acumen and comfort working with numbers, budgets, and expense tracking
• Highly detail‑oriented with strong organizational skills
• A go‑getter attitude with genuine interest in learning and growing within the company
• Excellent written and verbal communication skills
• Ability to manage multiple priorities across departments and maintain confidentiality

Technical Skills

• Google Workspace (Docs, Sheets, Slides, Gmail, Calendar, Drive)
• Microsoft Excel, including formulas, pivot tables, and basic reporting
• Comfort learning new software; experience with accounting or expense tools a plus
• Strong data entry accuracy

On‑site (HQ) 5 days a week

Compensation

$65,000–$70,000 annually, based on experience and qualifications.