Executive Admin

HP; Palo Alto (CA); On-site; USD 44,083 - 67,502; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Flexible spending account

Life insurance

Paid parental leave

Paid time off

Job summary

HP is seeking a skilled administrative professional to provide high-level support to senior executives. In this role, you will manage complex calendars, coordinate meetings, and handle travel arrangements, ensuring efficiency in daily operations.

The ideal candidate will have extensive experience in senior administrative roles and possess strong organizational skills. A comprehensive benefits package is offered, promoting work-life balance and employee well-being.

Qualifications

• 6-8 years of related work experience in administrative support, preferably at a senior level.

Responsibilities

• Manage executive calendars and coordinate meetings.
• Assist with travel planning and logistics.
• Provide general administrative support as needed.

Skills

Administrative Support

Calendar Management

Data Entry

Expense Reports

Microsoft SharePoint

Office Equipment

Office Management

Office Supply Management

Presentation Software

Education

High School Diploma or GED

Job description

This role provides high-level administrative and operational support to senior executives, enabling efficient day-to-day management and strategic execution. The position is responsible for managing complex executive calendars, coordinating meetings and travel, handling communications, and serving as a key liaison across internal and external stakeholders. In addition to core administrative functions, this role contributes to organization and alignment across teams by supporting reporting, presentations, and cross-functional coordination.

Responsibilities

• Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization and is recognized as the top administrative employee in the department or division.
• Assists in scheduling appointments, meetings, and events for executives, maintaining their calendars, and sending reminders, and assists in reserving conference rooms, setting up audio-visual equipment, and preparing meeting materials.
• Answers phone calls, takes messages, responds to routine emails on behalf of executives, and filters and prioritizes incoming correspondence.
• Helps coordinate travel plans, including booking flights, hotels, ground transportation, and preparing travel itineraries.
• Provides general administrative support as needed, including photocopying, faxing, and mailing documents.
• Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function and assists in preparing presentations with relevant insights for the executives.
• Acts as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.
• Conduct basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders.
• Drafts and formats routine documents, reports, and presentations, and proofreads and edits documents to ensure accuracy and compliance with company guidelines and policies.
• Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.

Education & Experience Recommended

• High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
• Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.

Knowledge & Skills

• Administrative Support
• Calendar Management
• Data Entry
• Expense Reports
• Microsoft SharePoint
• Office Equipment
• Office Management
• Office Supply Management
• Presentation Software

Pay

The pay range for this position is $32 to $49 USD per hour (applies to United States of America candidates only). Pay varies by work location, job-related knowledge, skills, and experience.

Benefits

HP offers a comprehensive benefits package for this position, including:

• Health insurance
• Dental insurance
• Vision insurance
• Long term/short term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous time off policies, including:
• 4-12 weeks fully paid parental leave based on tenure
• 13 paid holidays
• 15 days paid time off (US benefits overview)

The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.