Spravato/TMS Care Coordinator - Onsite, Mon-Fri, PTO

Vigeo Ketamine and Wellness Center, LLC; Fort Worth (TX); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

2 weeks PTO

Health Insurance after 1st month

401K with company match after 1 year

Job summary

Vigeo Wellness seeks a Spravato/TMS Coordinator to manage patient schedules and authorizations for Spravato and TMS treatments at our Fort Worth, TX clinic. This on-site role supports daily sessions, coordinates care with psychiatrists and nurse practitioners, and ensures HIPAA-compliant charting and billing processes.

The position starts as a 1099 contractor during a 30-day probation, with compensation of $20/hr, rising to $20–$25/hr based on experience and tenure, plus benefits after the first

Qualifications

• At least 1 year experience as Certified Medical Assistant, Medication Technician, or Nursing Assistant with experience working with authorizations for medication required
• 2 years mental/behavioral health experience preferred
• Bachelor’s degree preferred OR a HS diploma or Associate’s Degree PLUS Medical Assistant certification/licensure and experience required
• Medical Insurance experience required
• On-site, not virtual

Responsibilities

• Managing schedules related to Spravato and TMS treatments
• Obtaining prior authorizations for new patients
• Maintaining authorizations for active patients
• Administering TMS treatments in collaboration with psychiatrist and psychiatric mental health nurse practitioner
• Assisting with patient care related to Spravato and TMS
• Medication ordering from various pharmacies to each location
• Maintaining compliance with REMS, DEA, Med log audits, etc
• Auditing Spravato Charts as needed
• Assisting with Spravato consultations as needed
• Providing safe and therapeutic environment for daily treatment sessions
• Performing office administration tasks such as answering phones, maintaining office organization, managing leads, reporting statistical activity to management, collecting copays, and handling medical records in compliance with HIPAA

Job description

Vigeo Wellness seeks a Spravato/TMS Coordinator to manage patient schedules and authorizations for Spravato and TMS treatments at our Fort Worth, TX clinic. This on-site role supports daily sessions, coordinates care with psychiatrists and nurse practitioners, and ensures HIPAA-compliant charting and billing processes.

The position starts as a 1099 contractor during a 30-day probation, with compensation of $20/hr, rising to $20–$25/hr based on experience and tenure, plus benefits after the first