MA TMSSpravato Coordinator

Vigeo Ketamine and Wellness Center, LLC; Weatherford (TX); On-site; USD 42,000 - 52,000; Part time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Job summary

Vigeo Ketamine and Wellness Center, LLC seeks a Spravato/TMS Coordinator to coordinate outpatient depression care at our Weatherford location. Job involves on-site schedules, authorizations, and assisting with patient care for Spravato and TMS sessions.

The role requires strong compliance with REMS, DEA, and HIPAA, with a 8:30am–5pm Monday–Friday schedule. Prior authorization experience and medical insurance knowledge are essential.

Qualifications

• 1+ year experience as CMA/Med Tech/Nursing Assistant with medication authorizations.
• 2+ years mental/behavioral health experience preferred.
• Medical Insurance experience required.
• Onsite position; not virtual.

Responsibilities

• Manage schedules for Spravato and TMS treatments.
• Obtain prior authorizations for new patients.
• Maintain authorizations for active patients.
• Administer TMS treatments in collaboration with psychiatrist and PMHNP.
• Assist with Spravato consultations and patient care activities.
• Order medications from pharmacies to each location.
• Ensure REMS, DEA, and HIPAA compliance; conduct audits as needed.
• Support daily office tasks and maintain organized records.

Skills

Scheduling

Prior authorizations

Patient care support

Compliance knowledge

Medical terminology

EMR/EHR experience

Billing knowledge

Education

Bachelor's degree preferred

HS diploma/Associate + MA certification

Tools

EMR/EHR systems

Google Docs

Billing software

Job description

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

About The Position

The Spravato/TMS Coordinator position at Vigeo Wellness involves coordinating care for patients receiving Spravato or TMS treatment for depression in an outpatient mental health setting. This role requires on-site shifts Monday-Friday from 8:30am-5pm at our Weatherford location. The coordinator will manage schedules, obtain prior authorizations, assist with patient care, and ensure compliance with various regulations while providing a safe and therapeutic environment for treatment sessions.

Compensation

• 30 day probationary period as a 1099 contractor at $20/hr
• After probationary period: $20-$25/hr depending on experience

Benefits

• 2 weeks PTO
• Paid Health Insurance Benefits after 1st month of full-time employment
• 401K with company match after 1 year of service

Duties

• Managing schedules related to Spravato and TMS treatments
• Obtaining prior authorizations for new patients
• Maintaining authorizations for active patients
• Administering TMS treatments in collaboration with psychiatrist and psychiatric mental health nurse practitioner
• Assisting with patient care related to Spravato and TMS
• Medication ordering from various pharmacies to each location
• Maintaining compliance with REMS, DEA, Med log audits, etc
• Auditing Spravato Charts as needed
• Assisting with Spravato consultations as needed
• Providing safe and therapeutic environment for daily treatment sessions
• Performing office administration tasks such as answering phones, maintaining office organization, managing leads, reporting statistical activity to management, collecting copays, and handling medical records in compliance with HIPAA

Requirements

• At least 1 year experience as Certified Medical Assistant, Medication Technician, or Nursing Assistant with experience working with authorizations for medication required
• 2 years mental/behavioral health experience preferred
• Bachelor's degree preferred OR a HS diploma or Associate's Degree PLUS Medical Assistant certification/licensure and experience required
• Medical Insurance experience required
• Please note, this is not a virtual position and does require being onsite

Nice-To-Haves

• Previous experience with administering controlled substances preferred, but not required
• Previous TMS and/or Spravato administration experience preferred, but not required
• Prior EMR/EHR experience preferred, but not required
• Proficiency in Google Documents applications
• Billing software knowledge
• Clinical Interviewing skills
• Basic Life Support Certification
• Previous experience working directly with physicians

About Us

Vigeo Wellness was founded in 2022 offering ketamine infusion therapy for chronic pain and mental health. Since then we have served hundreds of patients in and around Tarrant and Parker County. As we have grown, we have recognized a need to include other treatment modalities and offer full service psychiatry options in order to better serve our patient population.