MA TMS/Spravato Coordinator

Vigeo Ketamine and Wellness Center, LLC; Weatherford (TX); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

401(k) matching

Health insurance

Paid time off

2 weeks PTO

Paid Health Insurance Benefits after 1

401K with company match after 1 year

Job summary

Vigeo Wellness Spravato/TMS Coordinator position oversees coordinating Spravato and TMS treatments in an outpatient setting. On-site at Weatherford, with 8:30am-5pm shifts, responsibilities include scheduling, prior authorizations, and patient care under supervision of a psychiatrist and PMHNP.

Initial 30-day probation as a 1099 contractor at $20/hr; after probation, $20–$25/hr based on experience, plus benefits after transition to full-time employment.

Qualifications

• 1 year experience as CMA/MED TECH/Nursing Assistant with medication authorization experience
• 2 years mental/behavioral health experience preferred
• Bachelor’s degree preferred OR HS diploma with MA cert/licensure and experience
• Medical Insurance experience required
• Onsite work requirement (not virtual)

Responsibilities

• Manage schedules for Spravato and TMS treatments
• Obtain prior authorizations for new patients
• Maintain authorizations for active patients
• Administer TMS treatments with psychiatrist and PMHNP
• Assist with patient care related to Spravato and TMS
• Order medications from multiple pharmacies to each location
• Maintain REMS, DEA, and med log audits
• Audit Spravato charts as needed
• Assist Spravato consultations
• Provide safe, therapeutic environment for daily sessions
• Handle office admin tasks: phones, records, copays, HIPAA compliance

Education

Bachelor’s degree

HS diploma + Medical Assistant certification/licensure

Tools

EMR/EHR

Job description

Vigeo Wellness Spravato/TMS Coordinator Job Posting

Benefits

• 401(k) matching
• Health insurance
• Paid time off

About The Position

The Spravato/TMS Coordinator position at Vigeo Wellness involves coordinating care for patients receiving Spravato or TMS treatment for depression in an outpatient mental health setting. This role requires on-site shifts Monday-Friday from 8:30am-5pm at our Weatherford location. The coordinator will manage schedules, obtain prior authorizations, assist with patient care, and ensure compliance with various regulations while providing a safe and therapeutic environment for treatment sessions.

Compensation

30 day probationary period as a 1099 contractor at $20/hr

After probationary period: $20-$25/hr depending on experience

Benefits

• 2 weeks PTO
• Paid Health Insurance Benefits after 1st month of full-time employment
• 401K with company match after 1 year of service

Duties

• Managing schedules related to Spravato and TMS treatments
• Obtaining prior authorizations for new patients
• Maintaining authorizations for active patients
• Administering TMS treatments in collaboration with psychiatrist and psychiatric mental health nurse practitioner
• Assisting with patient care related to Spravato and TMS
• Medication ordering from various pharmacies to each location
• Maintaining compliance with REMS, DEA, Med log audits, etc
• Auditing Spravato Charts as needed
• Assisting with Spravato consultations as needed
• Providing safe and therapeutic environment for daily treatment sessions
• Performing office administration tasks such as answering phones, maintaining office organization, managing leads, reporting statistical activity to management, collecting copays, and handling medical records in compliance with HIPAA

Requirements

• At least 1 year experience as Certified Medical Assistant, Medication Technician, or Nursing Assistant with experience working with authorizations for medication required
• 2 years mental/behavioral health experience preferred
• Bachelor’s degree preferred OR a HS diploma or Associate’s Degree PLUS Medical Assistant certification/licensure and experience required
• Medical Insurance experience required
• Please note, this is not a virtual position and does require being onsite

Nice-To-Haves

• Previous experience with administering controlled substances preferred, but not required
• Previous TMS and/or Spravato administration experience preferred, but not required
• Prior EMR/EHR experience preferred, but not required