Spine Surgery Scheduler & Clinical Coordinator

UC San Diego; San Diego (CA); On-site; USD 61,000 - 80,000; Full time

Job summary

UC San Diego in San Diego, CA, seeks a chief clinical and administrative support professional for the surgical practice. You will coordinate schedules, authorizations, and patient affairs across OR, pre-op, anesthesia, and admissions, ensuring timely surgical care.

The role emphasizes EPIC data entry, multidisciplinary collaboration with surgeons, NPs, and staff, and coverage for other schedulers. Strong communication and prior spine/orthopedic scheduling experience are highly valued.

Qualifications

• Three years of scheduling and authorization experience in a hospital setting.
• Three or more years of recent spine scheduling experience.
• Six months to one year orthopedic experience.
• Knowledge of third-party payors including federal, state and private health plans.
• Excellent communication skills and customer service.

Responsibilities

• Provide chief clinical and administrative support for the surgical practice.
• Serve as physicians' clinical coordinator and manage patient-related affairs.
• Coordinate patient affairs by applying knowledge of surgical and clinic authorization.
• Schedule surgical procedures across multiple departments and areas of specialty (e.g., OR, schedulers, pre-op clinics, anesthesia, admissions).
• Coordinate operating room or procedure room schedule times and clinical schedules.
• Obtain authorizations for surgery-related orders (e.g., DME/HH and PT) after surgery prior to follow-up in clinic.
• Communicate surgery time and location with patients and family members and with the Surgeon.
• Enter patient information into UCSD EPIC system; work with surgeons, NPs, Fellows, and departments to collect required data.
• Prepare and distribute notes to referring physicians and medical records; scan outside records into EPIC.
• Provide coverage for other surgery schedulers or authorized staff and support patients for timely care.
• Participate in clinic process improvement initiatives and prioritize tasks in a team setting.

Skills

Scheduling experience

Spine scheduling

Orthopedic experience

Communication skills

Tools

EPIC

Job description

UC San Diego in San Diego, CA, seeks a chief clinical and administrative support professional for the surgical practice. You will coordinate schedules, authorizations, and patient affairs across OR, pre-op, anesthesia, and admissions, ensuring timely surgical care.

The role emphasizes EPIC data entry, multidisciplinary collaboration with surgeons, NPs, and staff, and coverage for other schedulers. Strong communication and prior spine/orthopedic scheduling experience are highly valued.