Surgery Coordinator - 141156

University of California San Diego; San Diego (CA); On-site; USD 40,000 - 53,000; Full time

Job summary

UC San Diego Health seeks a Surgery Coordinator to provide chief clinical and administrative support for the surgical practice. You will coordinate patient affairs, schedule procedures across OR/clinic areas, and ensure proper authorization and documentation.

You will manage communications with patients, families, and surgeons, enter data in EPIC, and support process improvements while working in a collaborative team environment.

Qualifications

• Three (3) years of scheduling and authorization in a hospital setting.
• Three or more years of recent surgery scheduling experience particularly with Spine Scheduling.
• Six months to one year orthopedic experience.
• Knowledge of third-party payors including federal, state and private health plans.
• Excellent communication skill and good customer service.

Responsibilities

• Coordinate surgical schedules with the Operating Room, schedulers, pre-op clinics, anesthesia and admissions.
• Process and enter patient information in the EPIC system and ensure proper documentation.
• Communicate surgery times and locations with patients and families and with the surgeon.
• Provide clinical administrative support and cover for other surgery schedulers as needed.
• Assist clinic process improvements and work effectively in a team environment.

Skills

Surgery scheduling

Scheduling experience

Orthopedic experience

Communication skills

Customer service

Tools

EPIC system

Job description

Payroll Title: HOSP BLANK AST 3

Department: OPC Orthopedics Clinic

Hiring Pay Scale: $29.15 - $38.46 / Hour

Worksite: Koman Family Outpatient Pavilion

Appointment Type: Career

Appointment Percent: 80%

Union: EX Contract

Total Openings: 1

Work Schedule: Days, 8-hour shift, Monday-Friday

#141156 Surgery Coordinator

Filing Deadline: Fri 9/18/2026

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening.

UCSD Layoff from Career Appointment: Apply 9-9-26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

DESCRIPTION

Under supervision, incumbent provides chief clinical and administrative support for the surgical practice. Serves as physicians' clinical coordinator and is responsible for all patient-related affairs. Coordinates patient affairs by applying knowledge of surgical and clinic authorization. Schedules surgical procedures for patients by coordinating the logistics of multiple department and area of specialty (e.g. operating room, schedulers, pre-op clinics, anesthesia and admissions).

Responsible for the schedule times in the Operating Room or Procedure Room. Responsible for the clinical schedules and surgical appointments. Responsible for obtaining authorizations for surgery related orders such as DME/HH and PT that is needed directly after surgery prior to follow up in clinic. Responsible for communicating surgery time and location with patients and family members, as well as the Surgeon.

Processes all patient related information into the UCSD EPIC system. Works closely with surgeons, NPs, Fellows and internal departments to ensure that all required information has been received. Prepares and distributes notes to referring physician and medical records. Participates in scanning outside medical records into EPIC along with completing appropriate EPIC patient documentation.

Performs a variety of other clinical administrative duties in support of patient services as needed. Ensures smooth day-to-day operation for the clinic by providing clinical support to the department. Provides coverage for other surgery schedulers or surgical authorization staff as required. Provides support and communication for patients, monitoring the timeliness of providers. Participates in clinic process improvement initiatives. Position requires initiative, the ability to prioritize demands and the ability to work in a team environment.

MINIMUM QUALIFICATIONS

• Three (3) years of experience with scheduling and authorization in a hospital setting.


• Three 3 (or more) years of recent surgery scheduling experience particularly with Spine Scheduling.


• Six (6) months to one (1) year orthopedic experience.


• Knowledge of third-party payors including federal, state and private health plans.


• Excellent communication skill and good customer service.

PREFERRED QUALIFICATIONS

• Experience with EPIC system.


• Bilingual English & Spanish (oral and written) preferred.

SPECIAL CONDITIONS

• Must be able to work various hours and locations based on business needs.


• Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range: $60,865 - $80,304 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $29.15 - $38.46

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. \"Misconduct\" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy


• UC Anti-Discrimination Policy


• Abusive Conduct in the Workplace