Specialist II, Student Accounts & Payments (TEMP)

Joliet Junior College; Joliet (IL); On-site; USD 31,436 - 33,324; Part time

Benefits offered by this job

No Benefits

Job summary

Joliet Junior College is seeking a Specialist II in Student Accounts & Payments (TEMP) to handle billing, payments, refunds and collections in a fast-paced environment.

Under the Bursar and within FERPA guidelines, you will maintain confidentiality, manage accounts, and support audits while providing excellent customer service. This is a part-time, temporary position with a 28-hour schedule.

Qualifications

• High school diploma or equivalent; 3 years in student accounts or similar accounting.
• Experience with Microsoft Office and Internet; able to work in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information under FERPA and college policies.

Responsibilities

• Process, deposit and record all monies for the institution in a timely manner.
• Communicate professionally with customers.
• Assist with collections and delinquent account coordination.

Skills

Communication skills

Organizational skills

Customer service

Education

High school diploma

Associate’s degree

Tools

Ellucian software

Microsoft Office

Job description

Position Title:

Specialist II, Student Accounts & Payments (TEMP)

Job Description:

POSITION TITLE: Specialist II, Student Accounts & Payments (TEMP)

STATUS: Part Time

DEPARTMENT: Student Accounts & Payments

DIVISION: Administrative Services

CLASSIFICATION: Non-exempt

UNION: TOSSC-AFT Local 604

REPORTS TO: Bursar, Student Accounts

PLACEMENT: Grade 107

HIRING RANGE: $22.82 $24.19

Position Summary

Under the direction of the Student Accounts & Payments manager, the specialist provides quality customer service in a team-focused, fast-paced, demanding and continuously evolving environment. Position is responsible for billing and collections, payment plans, receipt of tuition and other miscellaneous payments, processing refunds, monitoring and managing delinquent accounts and coordinating with other student service departments. Position requires maintaining a high level of confidentiality of college and student accounts while complying with the Federal Right to Privacy Act (FERPA), college, state and federal regulations.

Essential Job Duties and Key Responsibilities

• Receive, research and review, process, record and deposit all monies for the institution in accordance with established departmental procedures in an accurate, professional and timely manner. Open/close office and ensuring security and safety at all times.
• Effectively and professionally communicate with customers.
• Provide cash management support to departments within the college for various campus services.
• Maintain software and outsourced vendor service relationships as related to student accounts.
• Perform all accounting, invoicing and refunding related to student accounts receivables and payables in accordance with established guidelines, college policies and federal laws and regulations. Provide information regarding 1098T student tax forms.
• Train and provide support to employees on and off campus in relation to accounts receivable processes.
• Coordinate, maintain and assist with collection efforts of delinquent accounts collaborating with collection and legal agencies.
• Prepare data and trend analyses related to student/employee data as needed for executive management and provide assistance during college's annual audits.
• Participate in the goals and objectives of the department and college.
• Participate in professional and personal development as needed. Serve on college committees/teams.
• Perform related duties as assigned.

Minimum Qualifications

• High school or equivalent.
• Three (3) years of student accounts receivable or similar accounting experience.
• Experience with Microsoft Office Suite and Internet.
• Ability to effectively and efficiently function in a fast-paced, high-pressure environment with frequent interruptions.
• Ability and willingness to work cooperatively with a diverse population, courteous, dependable and personable with strong organizational and communication skills.
• Flexibility to adjust scheduled hours as needed.
• Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.
• Demonstrated commitment to the college's core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality.

Preferred Qualifications

• Associate's degree.
• Experience with Ellucian software.
• English and Spanish verbal and written communication proficiency.
• Demonstrated multicultural competence.

Work Schedule

• 28 hours maximum.
• Primary work hours between 11:00 pm - 6:00 pm M-Th, 12:30 pm - 4:30 pm F.
• Hours subject to change during summer, spring break, peak periods and as needed for office coverage.

Physical Demands

Normal office physical demands.

Working Conditions

Duties are performed indoors in the usual office environment.

Benefits

No Benefits

Full Time/Part Time

Part time

Union (If Applicable)

TOSSC

Scheduled Hours

20

Reasonable Accommodations

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EEO Statement

The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.