Specialist II, Administrative Support

Tarrant County College District (TCCD); Fort Worth (TX); On-site; USD 23,000 - 32,000; Part time

Job summary

Tarrant County College District is seeking a part-time Specialist II, Administrative Support at the Trinity River Campus to provide senior-level clerical and administrative assistance within the TR Health Sciences Admin department. The role supports internal and external stakeholders and handles confidential issues with discretion.

The position is non-remote, requires up to 19.5 hours per week, and offers starting pay of $20.10 per hour with semi-monthly pay.

Qualifications

• High School diploma or GED.
• Three (3) years' working experience related to the Essential Performance Requirements.

Responsibilities

• Performs senior-level administrative and technical functions for the unit.
• Makes technical decisions by applying policies, regulations, and protocol.
• Organizes unit events.
• Manages external stakeholders.
• Performs high-level, unit-specific tasks.
• Assists with Budget and Grant Management.
• Schedules appointments and maintains calendars.
• Prepares and creates memos, emails, invoices, etc.
• Performs assigned duties.

Skills

Customer service

Interpersonal skills

Collaboration

Critical thinking

Computer skills

Education

High School diploma or GED

Job description

Title: Specialist II, Administrative Support

Department: TR Health Sciences Admin

Campus Location: Trinity River Campus

Employee Classification: CLR - Clerical

Position Type: PT - Regular

Grant Funded: No

Pay Frequency: Semi-monthly

Compensation Details: Starting Pay - 20.10

Work Hours: Varies based on course schedule

Remote Eligible: This position is not eligible for remote work

Special Instructions to Applicant: This is a part-time position, with a maximum of 19.5 hrs. per week

Job Summary: This role is responsible for providing senior-level clerical, administrative, and project support to their assigned department(s). This position may serve as the primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. This position is expected to have a high level of department-specific knowledge.

Primary Duties and Responsibilities

Essential Performance Requirements

• Performs senior-level administrative and technical functions for the unit
• Makes technical decisions by applying policies, regulations, and protocol
• Organizes unit events
• Manages external stakeholders
• Performs high-level, unit-specific tasks
• Assists with Budget and Grant Management
• Schedules appointments and maintains calendars
• Prepares and creates memos, emails, invoices, etc.
• Performs assigned duties

Service Excellence

• Participates on behalf of the College in external community organizations and associations
• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
• Completes all required training and professional development sessions sponsored through the Tarrant County College (TCC) Institute
• Supports the mission, values, goals, and principles of the College

Supervision

• Works under minimal supervision of assigned department leadership

Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications

• High School diploma or GED
• Three (3) years' working experience related to the Essential Performance Requirements

Preferred Qualifications

• At least one (1) year’s working experience in a college or university setting related to the Essential Performance Requirements
• At least one (1) year’s working experience as an Administrative Assistant or in a closely related role.

Knowledge, Skills and Abilities

• Skilled in excellent customer service and interpersonal relationships, including strong listening, verbal, and written communication
• Ability to work effectively in a collaborative environment
• Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
• Ability to use computer applications and enterprise systems, including proficiency with word processing, spreadsheet, and presentation software

Physical Demands

The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

Accommodation/EEO Statement

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.