Specialist I, Administrative Support

Tarrant County College; Forest Hill (TX); On-site; USD 385,000 - 461,000; Full time

Job summary

Tarrant County College is seeking a Specialist I, Administrative Support at South Campus. This full-time position reports to department leadership and delivers routine clerical, administrative, and project support to the SO Business & Industry Admin team.

Responsibilities include front desk coverage, calendar management, document preparation, and coordination with internal/external stakeholders. Regular hours, not remote.

Qualifications

• High School diploma or GED is required.
• One year of working experience related to the essential duties is required.
• Preferred: Associate's degree and college setting experience.

Responsibilities

• Provide clerical/secretarial support.
• Answer phones and front desk duties.
• Maintain calendars and schedule appointments.
• Prepare memos, emails, invoices, and other documents.

Skills

Customer service

Team collaboration

Critical thinking

Word processing

Spreadsheet

Presentation software

Education

High School diploma or GED

Associate's degree

Tools

Word processing

Spreadsheet

Presentation software

Job description

Title: Specialist I, Administrative Support

Department: SO Business & Industry Admin

Campus Location: South Campus

Employee Classification: CLR - Clerical

Position Type: FT - Regular

Grant Funded: No

Pay Frequency: Monthly

Compensation Details: Starting Pay - $37,900

Work Hours: Monday - Friday 8:00am - 5:00pm, evenings varybased on program events

Remote Eligible: This position is not eligible for remotework

Job Summary

Reporting to the assigned campus leader, this role is responsiblefor providing routine clerical, administrative, and project supportto their assigned department(s). This position may serve as theprimary point of operational and administrative contact forinternal and external constituencies.

Primary Duties and Responsibilities

Essential Performance Requirements*

• Provides clerical/secretarial support
• Performs basic administrative procedures
• Performs basic, unit-specific tasks
• Maintains unit records
• Answers phones and runs front desk
• Schedules appointments and maintains calendars
• Distributes and sends mail
• Prepares and creates memos, emails, invoices, etc.
• Performs assigned duties

Service Excellence

• Attends the workplace regularly, reports to work punctually, andfollows a work schedule to keep up with the demands of theworksite
• Completes all required training and professional developmentsessions sponsored through the Tarrant County College (TCC)Institute
• Supports the mission, values, goals, and principles of theCollege

Supervision

• Works under the general supervision of assigned departmentleadership

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of thevarious types of work that may be performed. The omission ofspecific statements of duties does not exclude them from theposition if the work is similar, related or a logical assignment tothe position. The job description does not constitute an employmentagreement between the employer and employee and is subject tochange by the employer as the needs of the employer andrequirements of the job change.

Required Minimum Qualifications

• High School diploma or GED
• One (1) years' of working experience related to the EssentialPerformance Requirements

Preferred Qualifications

• Associate's degree
• One (1) year's working experience in a college or universitysetting related to the Essential Performance Requirements

Knowledge, Skills and Abilities

• Skilled in excellent customer service and interpersonalrelationships
• Ability to work effectively in a collaborative environment
• Ability to think critically to effectively solve and communicateproblems in a fast-paced environment where the demands for work arevaried, and unpredictable in scope and volume
• Ability to use computer applications and enterprise systems,including proficiency with word processing, spreadsheet, andpresentation software

Physical Demands and Work Environment

Physical Demands

The physical demands described here are representative of thosethat must be met by an employee to successfully perform theessential functions of this job. While performing the duties ofthis job, the employee is frequently required to sit; use hands tofinger, handle, or feel objects, tools, or controls; reach withhands and arms; and talk or hear. The employee is occasionallyrequired to stand, walk, and climb or balance. The employee mustoccasionally lift and/or move up to 10 pounds unassisted, or up to25 pounds with the assistance of other employees or equipment asappropriate. Specific vision abilities required by this job includeclose vision, distance vision, color vision, peripheral vision,depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here arerepresentative of those an employee encounters while performing theessential functions of this job. While performing the duties ofthis job, the employee occasionally works near moving mechanicalparts and is occasionally exposed to risk of electrical shock. Thenoise level in the work environment is usually quiet.

Accommodation/EEO Statement

Tarrant County College is committed to providing equal access toits employment process. Reasonable accommodations are available toqualified applicants who need an accommodation to participate inthe application, interview, assessment, or selection process. Torequest an accommodation, contact The Office of Human Resources viaemail at [e-mail].