Specialist II, Administrative Support

Tarrant County College District (TCCD); United States; On-site; USD 38,000 - 46,000; Full time

Job summary

Tarrant County College District in South Campus is seeking a Specialist II, Administrative Support to provide senior-level clerical and project support to the President's Office. This full-time role requires handling confidential matters and coordinating with internal and external stakeholders.

The position emphasizes strong communication, organization, and collaboration skills, with standard 8:00am–5:00pm hours on weekdays and no remote work eligibility.

Qualifications

• Senior-level clerical, administrative, and project support experience.
• Strong communication and organization skills.
• Ability to handle confidential information.

Responsibilities

• Performs senior-level administrative and technical functions for the unit.
• Makes technical decisions by applying policies, regulations, and protocol.
• Organizes unit events.
• Manages external stakeholders.
• Prepares and creates memos, emails, invoices, etc.

Skills

Customer service

Interpersonal relationships

Verbal communication

Written communication

Collaborative work

Critical thinking

Computer applications

Word processing

Spreadsheets

Presentation software

Education

High School diploma or GED

Associate Degree

Tools

MS Word

MS Excel

MS PowerPoint

Enterprise systems

Job description

Title: Specialist II, Administrative Support

Department: SO President's Office

Campus Location: South Campus

Employee Classification: CLR - Clerical

Position Type: FT - Regular

Grant Funded: No

Compensation Details:Starting Pay - $41,800

Work Hours: Monday - Friday 8:00am - 5:00pm

Remote Eligible: This position is not eligible for remote work

Special Instructions to Applicant:

Job Summary:

This role is responsible for providing senior-level clerical, administrative, and project support to their assigned department(s). This position may serve as the primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. This position is expected to have a high level of department-specific knowledge.

Primary Duties and Responsibilities:

Essential Performance Requirements*

• Performs senior-level administrative and technical functions for the unit
• Makes technical decisions by applying policies, regulations, and protocol
• Organizes unit events
• Manages external stakeholders
• Performs high-level, unit-specific tasks
• Assists with Budget and Grant Management
• Schedules appointments and maintains calendars
• Prepares and creates memos, emails, invoices, etc.
• Performs assigned duties

Service Excellence

• Participates on behalf of the College in external community organizations and associations
• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
• Completes all required training and professional development sessions sponsored through the Tarrant County College (TCC) Institute
• Supports the mission, values, goals, and principles of the College

Supervision

Works under minimal supervision of assigned department leadership

*Performs Other Related Tasks as Required

Required Minimum Qualifications:

• High School diploma or GED
• Three (3) years' working experience related to the Essential Performance Requirements

Preferred Qualifications:

• Associate Degree
• At least one (1) year's working experience working in a college or university setting related to the Essential Performance Requirements

Knowledge, Skills and Abilities:

• Skilled in excellent customer service and interpersonal relationships including strong listening, verbal, and written communication
• Ability to work effectively in a collaborative environment
• Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
• Ability to use computer applications and enterprise systems, including proficiency with word processing, spreadsheet, and presentation software

Physical Demands and Work Environment:

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

Accommodation/EEO Statement:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.