Specialist I, Administrative Support

Tarrant County College District (TCCD); Fort Worth (TX); On-site; USD 34,000 - 42,000; Full time

Job summary

Tarrant County College District (TCCD) is seeking a Specialist I, Administrative Support at Trinity River Campus to provide routine clerical, administrative, and project support within Educational Partnerships. This role serves as the primary contact for internal and external constituents.

The ideal candidate will handle calendars, phones, memos, invoices, and mail while delivering strong customer service in a collaborative environment.

Qualifications

• High School diploma or GED required.
• One year of working experience related to the Essential Performance Requirements.
• Associate's degree preferred.
• One year's experience in a college/university setting preferred.

Responsibilities

• Provides clerical/secretarial support.
• Performs basic administrative procedures.
• Maintains unit records.
• Answers phones and runs front desk.
• Schedules appointments and maintains calendars.
• Distributes and sends mail; Prepares memos, emails, invoices, etc.
• Performs other related tasks as required.

Skills

Customer service

Interpersonal relations

Collaboration

Computer applications

Education

High School diploma or GED

Associate's degree

Tools

Microsoft Office

Job description

Title: Specialist I, Administrative Support

Department: Educational Partnerships

Campus Location: Trinity River Campus

Employee Classification: CLR - Clerical

Position Type: FT - Regular

Grant Funded: No

Pay Frequency:Monthly

Compensation Details:Starting Pay - $37,900

Work Hours: Monday-Friday 8:00 am - 5:00 pm

Remote Eligible: This position is not eligible for remote work

Job Summary

Reporting to the assigned campus leader, this role is responsible for providing routine clerical, administrative, and project support to their assigned department(s). This position may serve as the primary point of operational and administrative contact for internal and external constituencies.

Primary Duties and Responsibilities

Essential Performance Requirements*

• Provides clerical/secretarial support
• Performs basic administrative procedures
• Performs basic, unit-specific tasks
• Maintains unit records
• Answers phones and runs front desk
• Schedules appointments and maintains calendars
• Distributes and sends mail
• Prepares and creates memos, emails, invoices, etc.
• Performs assigned duties

Service Excellence

• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
• Completes all required training and professional development sessions sponsored through the Tarrant County College (TCC) Institute
• Supports the mission, values, goals, and principles of the College

Supervision

• Works under the general supervision of assigned department leadership

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications

• High School diploma or GED
• One (1) years' of working experience related to the Essential Performance Requirements

Preferred Qualifications

• Associate's degree
• One (1) year's working experience in a college or university setting related to the Essential Performance Requirements

Knowledge, Skills and Abilities

• Skilled in excellent customer service and interpersonal relationships
• Ability to work effectively in a collaborative environment
• Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
• Ability to use computer applications and enterprise systems, including proficiency with word processing, spreadsheet, and presentation software

Physical Demands and Work Environment

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds unassisted, or up to 25 pounds with the assistance of other employees or equipment as appropriate. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

Accommodation/EEO Statement

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.