Specialist, Executive Assistant II

BNY Mellon; New York (NY); On-site; USD 85,000 - 130,000; Full time

Job summary

BNY Mellon in New York, NY seeks an Executive Assistant to provide high-level administrative support to a senior executive heading a large business unit. You will independently manage a broad range of tasks and serve as a confidential liaison with internal and external stakeholders.

The role requires strong calendar management, travel arrangements, and effective communication, with 5–7 years of experience, a high school diploma or equivalent, and professional discretion.

Qualifications

• High school diploma or equivalent; bachelor's degree preferred.
• 5–7 years of total work experience preferred.
• Tact, diplomacy and confidentiality are essential skills.
• Proficiency with Microsoft Office Suite and basic business writing is preferred.

Responsibilities

• Independently completes the full range of advanced administrative activities in support of a senior executive heading a large complex business unit.
• Manages daily interaction and communication with the senior executive's direct reports, often at leadership level.
• Interacts with leaders inside and outside the organization with tact and confidentiality.
• Schedules meetings and travel arrangements and maintains the executive's calendar.

Skills

Communication

Discretion/confidentiality

Calendar management

Travel coordination

Interpersonal skills

Stakeholder management

Diplomacy

Education

High school diploma or equivalent

Bachelor's degree preferred

Business certifications preferred

Tools

Microsoft Office

Job description

We're seeking a future team member for the role of Executive Assistant to join our team. This role is located in New York, NY.

In this role, you'll make an impact in the following ways:

• Independently completes the full range of advanced administrative activities in support of a senior executive heading a large complex business unit or function.
• Responsible for daily interaction and management of communication with the assigned senior executive's direct reports. Interactions are frequently at the leadership level.
• Displays ability to appropriately interact with leaders inside and outside the organization during significant, frequent interactions. A commensurately high level of tact and confidentiality are therefore essential along with the ability to modify communication style to suit the audience.
• Schedules meetings and travel arrangements and maintains calendar of appointments for the assigned senior executive.

To be successful in this role, we're seeking the following:

• Tact, diplomacy and confidentiality are essential skills based on the level of internal and external contacts.
• Effective collaboration and communication skills are required, including information exchange with internal and external contacts.
• High school/secondary school or the equivalent combination of education and experience is required; bachelor's degree preferred.
• Applicable vocational training (e.g., courses on relevant business software like the Microsoft Office Suite of product, basic business writing, or similar) preferred.
• A degree or relevant business certifications preferred.
• 5-7 years of total work experience preferred.
• Bachelor's degree in lieu of some experience may be considered.

Please note this is a pipeline requisitions for future opportunities.