Special Events Coordinator

Gainor Staffing; New York (NY); Hybrid; USD 60,000 - 70,000; Full time

Job summary

A leading international law firm is looking for a Special Events Coordinator to manage high-impact events that reflect its dynamic culture. You will coordinate both virtual and in-person events, ensuring smooth delivery and high engagement. The ideal candidate has a degree and event management experience, and will thrive in a collaborative environment. Salary is competitive, ranging from $60,000 to $70,000 annually, based on experience. This position is hybrid in New York, NY.

Qualifications

• At least a year of professional events experience.
• Skilled at managing multiple projects in a fast-paced setting.
• Experienced in virtual and in-person event coordination.

Responsibilities

• Track RSVPs and boost attendance through outreach.
• Collaborate with teams for smooth event delivery.
• Build registration sites and mobile apps.
• Support setup and breakdown of exhibit booths.
• Create and manage event communications.

Skills

Project management

Event coordination

Communication

Organizational skills

Familiarity with Zoom

Familiarity with Cvent

CRM platforms

Education

Bachelor’s degree or equivalent experience

Tools

Zoom

Cvent

CRM platforms

Job description

Overview

A leading international law firm is seeking a Special Events Coordinator to help shape and execute high-impact events that reflect its dynamic culture and global reach. Known for its commitment to excellence, innovation, and public service, the firm fosters a collaborative environment where creativity and precision thrive. The role offers the opportunity to work closely with cross-functional teams to deliver memorable experiences that engage clients, attorneys, and staff.

Who You Are

• You have least a year of professional events experience, and a bachelor’s degree or equivalent experience
• Skilled at managing multiple projects in a fast-paced setting
• Experienced in both virtual and in-person event coordination
• Familiar with tools like Zoom, Cvent, and CRM platforms
• Clear communicator with strong organizational instincts
• Willing to travel and work flexible hours when needed

What You’ll Do

• Track RSVPs and use targeted outreach to boost attendance
• Collaborate with internal teams to ensure smooth event delivery
• Build registration sites and mobile apps for retreats and summits
• Support setup and breakdown of exhibit booths at conferences
• Create and manage event communications and invitations
• Prepare onsite materials like signage and name badges
• Source and negotiate with venues and vendors
• Analyze event performance and attendee feedback
• Manage inventory of branded gifts and promotional items

What Success Looks Like

• Events run smoothly, meet goals, and stay within budget
• Attendee engagement is strong with positive feedback
• Teams feel supported and aligned throughout planning
• Communications are timely, polished, and effective
• Vendor relationships are reliable and productive
• Event data informs future improvements

Salary Range

$60,000 – 70,000 annually, based on experience

Location

New York, NY – Hybrid

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.