Events Manager

Gainor Staffing; New York (NY); Hybrid; USD 85,000 - 100,000; Full time

Job summary

A leading events firm is seeking an Events Manager in New York, NY to oversee the planning and execution of executive programs and VIP gatherings. The ideal candidate has over 4 years of experience in event management, exceptional negotiation skills, and a bachelor's degree in a relevant field. This hybrid role demands strong project management capabilities to ensure seamless event delivery while controlling budgets and coordinating with vendors to create high-quality guest experiences.

Qualifications

• 4+ years of professional experience managing corporate events, executive gatherings, or VIP hospitality programs.
• Familiarity with hotel groups, restaurant operators, and distinctive event spaces.
• Ability to support events during evenings and occasional travel outside of NYC.

Responsibilities

• Own end-to-end planning for executive dinner programs.
• Lead negotiations and contract management with venues and partners.
• Coordinate logistics for vendors across various services.

Skills

Project management

Negotiation

Vendor management

Event planning

Attention to detail

Education

Bachelor's degree in hospitality, business, or related discipline

Job description

An established events and experiences firm known for delivering high-impact executive programs is seeking an EventsManager to join the team and support the execution of curated VIP gatherings.

Who You Are

• You have 4+ years of professional experience managing corporate events, executive gatherings, or VIP hospitality programs
• You have a bachelor’s degree in hospitality, business, or related discipline, or equivalent experience
• Proven ability to negotiate and manage venue and vendor agreements, including pricing, service scope, and contract terms
• Familiarity with hotel groups, restaurant operators, and distinctive event spaces used for corporate programming
• Strong project management capability with experience coordinating multiple events, timelines, and vendors simultaneously
• Able to support events in evenings and travel as needed occasionally to support events outside of NYC

WhatYou’llDo

• Own end-to-end planning for executive dinner programs, coordinating venue selection, vendor engagement, and production logistics
• Structure event delivery plans including environment setup, catering approach, technical requirements, and guest experience considerations
• Lead negotiations and contract management with venues and external partners while tracking financial commitments against program budgets
• Coordinate vendors across food service, production support, décor, transportation, and specialty services
• Maintain planning documentation and operational resources that guide event setup, staffing, and delivery
• Manage event materials and supply logistics, including inventory oversight, packing coordination, and shipment scheduling
• Provide on-site operational leadership during event setup and execution

What Success Looks Like

• Executive events are delivered smoothly with coordinated venues, vendors, and operational logistics
• Budgets remain controlled through consistent tracking of vendor commitments, deposits, and final expenses
• Operational documentation enables efficient execution and clear coordination among vendors and event staff
• Event environments support high-quality guest experiences through thoughtful planning and organized delivery

Salary Range: $85,000 – 100,000 annually, based on experience

Location: New York, NY – Hybrid

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.