Special Events & Administrative Coordinator

WVUH West Virginia University Hospitals; États-Unis; Sur place; USD 45 000 - 65 000; Plein temps

Résumé du poste

WVU Medicine is actively seeking an organized administrative professional to support the Special Events Team and related programs. You will handle essential office functions, correspondence, and reception while coordinating event day logistics, contracts, and vendor coordination.

The role includes purchasing, budgeting support, data entry, and inventory management, with frequent organization of files and processes to ensure smooth operations across the department.

Qualifications

• Highest minimum education: High School Diploma or Equivalent plus four years of admin experience, or an Associate’s with two years executive office experience, or a Bachelor’s degree.
• Valid driver’s license required.
• Experience in office management, budgeting, and record keeping preferred.

Responsabilités

• Provide administrative support to the team and leadership.
• Serve as point of contact for Special Events Team and Reward/Recognition Program.
• Handle correspondence, phone, email, and in-person reception.
• Coordinate events: day-of logistics, contracts, invoices, vendor negotiations, staffing, and travel.
• Aid with purchasing, reporting and bookkeeping for Special Events (budgets and totals).
• File, data entry, accounting, and coding of purchases; manage rentals and inventory.
• Maintain vendor information, program policies, and employee benefits.
• Run office and event errands as needed.

Connaissances

Time management

Communication

Interpersonal skills

Microsoft Office

Transit van operation

Formation

High School Diploma or Equivalent

Associate’s Degree

Bachelor’s Degree

Outils

Office software

Description du poste

WVU Medicine is actively seeking an organized administrative professional to support the Special Events Team and related programs. You will handle essential office functions, correspondence, and reception while coordinating event day logistics, contracts, and vendor coordination.

The role includes purchasing, budgeting support, data entry, and inventory management, with frequent organization of files and processes to ensure smooth operations across the department.