Special Education Secretary — ARD Scheduler & Records

Wood County Special Education SSA; Quitman (TX); On-site; USD 18,000 - 21,000; Full time

Job summary

Wood County SSA is seeking a dependable, organized Speech Department Secretary to provide administrative support across the Speech Department. Coordinate communication, scheduling, and records management while ensuring confidentiality and IDEA timelines.

The ideal candidate has a high school diploma and at least two years of clerical experience, strong communication skills, and proficiency with Google Workspace and basic office technology. This is a full‑time, on‑site position in Quitman, Texas.

Qualifications

• + High school diploma or equivalent required.
• + Minimum two years of secretarial/clerical/administrative experience.
• + Prompt and dependable attendance.
• + Strong verbal and written communication skills.
• + Excellent organizational and time‑management skills.
• + Ability to manage multiple schedules, responsibilities, and deadlines.
• + Maintain strict confidentiality of information.
• + Proficiency with email, calendars, spreadsheets, and basic office technology.

Responsibilities

• Perform general secretarial and clerical duties for the Speech Department, including answering phones, preparing correspondence and forms, copying, filing, and data entry.
• Organize and schedule ARD meetings coordinating mutually agreeable dates among Speech-Language Pathologists, district personnel, parents/guardians, and ARD members.
• Communicate professionally with parents/guardians about ARD scheduling and reminders.
• Create and distribute ARD invitations and notices, including Google Calendar invitations and mailed notices.
• Ensure ARD invitations/notices are completed and distributed within required legal timelines.
• Maintain confidentiality of student, parent, and personnel information.
• Maintain calendars for Speech-Language Pathologists and track meetings/deadlines.
• Create, update, and maintain spreadsheets and data-tracking systems for the Speech Department.
• Organize and maintain electronic and paper student records including ARD and speech documentation.
• Coordinate communication among Speech Department staff, member districts, parents/guardians, and other personnel.

Skills

Strong verbal and writtencommunication

Excellent organizational and time‑man

Ability to manage multiple schedules

Proficiency with email tools and basic

Prompt and dependable attendance

Maintain confidentiality

Familiarity with ARD/IDEA procedures

Attention to detail

Education

High school diploma or equivalent

Tools

Google Workspace

Gmail

Google Calendar

Google Docs

Google Sheets

Job description

Wood County SSA is seeking a dependable, organized Speech Department Secretary to provide administrative support across the Speech Department. Coordinate communication, scheduling, and records management while ensuring confidentiality and IDEA timelines.

The ideal candidate has a high school diploma and at least two years of clerical experience, strong communication skills, and proficiency with Google Workspace and basic office technology. This is a full‑time, on‑site position in Quitman, Texas.