Special Education Secretary

Wood County Special Education SSA; Quitman (TX); On-site; USD 18,000 - 21,000; Full time

Job summary

Wood County SSA is seeking a dependable, organized Speech Department Secretary to provide administrative support across the Speech Department. Coordinate communication, scheduling, and records management while ensuring confidentiality and IDEA timelines.

The ideal candidate has a high school diploma and at least two years of clerical experience, strong communication skills, and proficiency with Google Workspace and basic office technology. This is a full‑time, on‑site position in Quitman, Texas.

Qualifications

• + High school diploma or equivalent required.
• + Minimum two years of secretarial/clerical/administrative experience.
• + Prompt and dependable attendance.
• + Strong verbal and written communication skills.
• + Excellent organizational and time‑management skills.
• + Ability to manage multiple schedules, responsibilities, and deadlines.
• + Maintain strict confidentiality of information.
• + Proficiency with email, calendars, spreadsheets, and basic office technology.

Responsibilities

• Perform general secretarial and clerical duties for the Speech Department, including answering phones, preparing correspondence and forms, copying, filing, and data entry.
• Organize and schedule ARD meetings coordinating mutually agreeable dates among Speech-Language Pathologists, district personnel, parents/guardians, and ARD members.
• Communicate professionally with parents/guardians about ARD scheduling and reminders.
• Create and distribute ARD invitations and notices, including Google Calendar invitations and mailed notices.
• Ensure ARD invitations/notices are completed and distributed within required legal timelines.
• Maintain confidentiality of student, parent, and personnel information.
• Maintain calendars for Speech-Language Pathologists and track meetings/deadlines.
• Create, update, and maintain spreadsheets and data-tracking systems for the Speech Department.
• Organize and maintain electronic and paper student records including ARD and speech documentation.
• Coordinate communication among Speech Department staff, member districts, parents/guardians, and other personnel.

Skills

Strong verbal and writtencommunication

Excellent organizational and time‑man

Ability to manage multiple schedules

Proficiency with email tools and basic

Prompt and dependable attendance

Maintain confidentiality

Familiarity with ARD/IDEA procedures

Attention to detail

Education

High school diploma or equivalent

Tools

Google Workspace

Gmail

Google Calendar

Google Docs

Google Sheets

Job description

Mineola Independent School District Wood County Special Education SSA - Quitman, Texas Open in Google Maps

Special Education Secretary

Mineola Independent School District Wood County Special Education SSA - Quitman, Texas Open in Google Maps

This job is also posted in ESC Region 7 Consortium Job Board , and Mineola Independent School District

Job Details

Job ID: 5905195
Application Deadline: Posted until filled
Posted: Aug 27, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Wood County SSA Speech Department Secretary

Position Summary

Wood County SSA is seeking a dependable, organized, and professional Speech Department Secretary to provide administrative support to the Speech Department.

Wood County SSA serves Quitman ISD, Mineola ISD, Hawkins ISD, Alba-Golden ISD, and Yantis ISD. This position is responsible for coordinating communication and scheduling among five Speech-Language Pathologists, district personnel, parents/guardians, and ARD committee members while maintaining accurate records, required timelines, and confidentiality.

Qualifications

Required:

• High school diploma or equivalent
• Minimum of two years of secretarial, clerical, or administrative experience
• Prompt and dependable attendance
• Strong verbal and written communication skills
• Excellent organizational and time-management skills
• Ability to manage multiple schedules, responsibilities, and deadlines
• Ability to maintain strict confidentiality
• Proficiency with email, electronic calendars, spreadsheets, and basic office technology

Preferred:

• Previous experience in special education or a school setting
• Familiarity with ARD meetings, special education procedures, and IDEA

Requirements

Essential Duties and Responsibilities

• Perform general secretarial and clerical duties for the Speech Department, including answering phones, preparing correspondence and forms, copying, filing, and data entry.
• Organize and schedule ARD meetings by coordinating mutually agreeable dates and times among Speech-Language Pathologists, district personnel, parents/guardians, and other required ARD committee members.
• Communicate professionally with parents/guardians regarding ARD scheduling and contact them as needed to confirm or remind them of upcoming meetings.
• Create and distribute ARD invitations and required notices, including Google Calendar invitations and mailed notices.
• Ensure ARD invitations and notices are completed and distributed within required legal timelines.
• Follow applicable Individuals with Disabilities Education Act (IDEA) requirements, state special education requirements, and Wood County SSA procedures related to scheduling, notices, documentation, and timelines.
• Maintain Speech-Language Pathologists' calendars and assist with tracking meetings, deadlines, and required documentation.
• Create, update, and maintain spreadsheets and other data-tracking systems for the Speech Department.
• Organize and maintain accurate electronic and paper student records, including filing ARD and speech-related special education documentation.
• Coordinate communication among Speech Department staff, member districts, parents/guardians, and other appropriate personnel.
• Maintain confidentiality of all student, parent, and personnel information.
• Provide professional and courteous assistance to parents, district staff, visitors, and other individuals contacting the Speech Department.
• Perform other administrative and clerical duties as assigned.

Knowledge, Skills, and Abilities

The successful candidate must be able to:

• Work independently and collaboratively as part of a team.
• Prioritize responsibilities and meet required deadlines.
• Demonstrate accuracy and attention to detail.
• Coordinate complex schedules involving multiple individuals and school districts.
• Communicate professionally and effectively with parents, staff, and districts.
• Handle confidential information with discretion.
• Learn and follow special education procedures, terminology, and timelines.
• Effectively use Google Workspace, Gmail, Calendar, Docs, and Google Sheets.
• Adapt to changing schedules and priorities.

Employment Terms

Contract: 202 days
Compensation: $13.00–$15.00 per hour, commensurate with experience
Work Location: Wood County SSA Office, Quitman, Texas

Reports To: Wood County SSA Director of Special Education and Speech Coordinator

Position Type: Full-Time
Salary: $13 to $15 Per Hour
Job Categories:

Support Staff > Clerical

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required

Contact Information

• Tammy Willis , Director of Special Education
• Wood County Special Education SSA
• Email: [e-mail]