Speaker Relations & Logistics Coordinator

WME Group; New York (NY); On-site; USD 68,000 - 90,000; Full time

Job summary

WME Group is seeking a Coordinator to join our Speaker Representation team in New York. You will liaise with speakers and their staff to organize invitations, manage calendars, and coordinate logistics across departments.

The role requires a self-starter with excellent communication, organizational skills, and the ability to prioritize a high volume of work. You will work closely with the President and across teams to ensure timely responses and high-quality materials.

Qualifications

• Bachelor's degree with at least 2 years work experience.
• Excellent verbal and written communication skills are essential.
• Ability to meet deadlines.
• Proficient with Microsoft Word and Outlook (CRM databases and LexisNexis a plus).
• Superb organizational skills with great attention to detail and a self-starter.
• Ability to prioritize a high volume of work.
• Capability to negotiate and find creative solutions.
• Creative thinking and teamwork under pressure.

Responsibilities

• Develop and maintain relationships with Speakers and their offices.
• Work cross-functionally with all departments to ensure timely responses to Speaker and Hosting organizations.
• Maintain and update the company's internal CRM database for each Speakers' office.
• Oversee projects for multiple Speakers, manage timelines, and track communications in CRM.
• Arrange and organize tours and calendars for Speakers and invitations.
• Onboard new speakers and coordinate marketing materials and press records.
• Vet and research potential speakers and hosting organizations as needed.

Skills

Communication skills

Deadline-driven

CRM/database literacy

Word & Outlook

Organizational skills

Self-starter

Negotiation

Teamwork

Education

Bachelor's degree

Tools

Microsoft Word

Outlook

CRM databases

LexisNexis (nice to have)

Job description

WME Group is seeking a Coordinator to join our Speaker Representation team in New York. You will liaise with speakers and their staff to organize invitations, manage calendars, and coordinate logistics across departments.

The role requires a self-starter with excellent communication, organizational skills, and the ability to prioritize a high volume of work. You will work closely with the President and across teams to ensure timely responses and high-quality materials.