Coordinator, Speaker Representation

WME; New York (NY); On-site; USD 68,000 - 90,000; Full time

Benefits offered by this job

Health care

Retirement plan

Paid time off

Job summary

Harry Walker Agency is seeking a Coordinator to support Representation Agents, manage speaker records, and coordinate with speakers and offices to ensure opportunities are handled efficiently. The role demands top-notch organization and clear communication across teams.

You will onboard new speakers, maintain profiles, and collaborate with various departments to move opportunities forward while meeting deadlines in a fast-paced setting.

Qualifications

• Bachelor's degree and 2+ years of professional work experience.
• Excellent verbal and written communication with professionalism.
• Exceptional organizational skills and attention to detail.
• Self-starter who takes initiative and moves work forward independently.

Responsibilities

• Manage speaker records, calendars, availability, and day-to-day administrative needs.
• Coordinate with speakers, offices, and internal teams to gather information for opportunities.
• Coordinate scheduling and logistics for meetings and manage projects for the President.

Skills

Verbal communication

Written communication

Organizational skills

Multi-tasking

Initiative

Deadline management

Team player

Problem solving

Education

Bachelor's degree

Tools

CRM databases

LexisNexis

Microsoft Word

Outlook

Job description

Company Overview

Founded in 1946, Harry Walker Agency (HWA) is a leading speakers agency representing some of the world's most influential and sought-after voices. HWA connects organizations with exceptional speakers across business, politics, journalism, economics, entertainment, literature, and other fields.

The Role And What You'll Do

Harry Walker Agency is seeking a Coordinator to join our Representation Agent team. This person will provide day-to-day support to our Representative Agents, helping to build and maintain relationships with speakers and their offices and ensuring opportunities and requests are managed efficiently and professionally. The Coordinator will also support the onboarding and ongoing management of non-exclusive speakers and collaboration with other agencies/bureaus. This is a high-volume, fast-paced role that requires exceptional organization, attention to detail, follow-through, and communication skills. The ideal candidate is able to stay on top of multiple priorities at once, anticipate needs, manage shifting deadlines, and communicate effectively with a wide range of personalities. The Coordinator will work closely with the President of the Agency, Representative Agents, and teams across the organization.

What You'll Do

• Manage speaker records, calendars, availability, and other day-to-day administrative needs.
• Coordinate with speakers, their offices, and internal teams to gather availability, fees, materials, and other information needed to support opportunities.
• Coordinate scheduling and logistics for speaker and internal meetings and manage projects and communications for the President.
• Support Representative Agents with day-to-day speaker management, communications, and follow-up.
• Assist with onboarding new speakers and liaise with their offices to gather and organize marketing materials, press releases, speech content, and other relevant information.
• Maintain accurate and up-to-date speaker profiles and content across the HWA website and internal systems.
• Work cross-functionally with teams throughout the Agency to ensure information is communicated accurately and opportunities move forward efficiently.

You Have These

• Bachelor's degree and at least 2 years of professional work experience. Background in politics, talent management, event planning, sales, or a related field is a plus, but not required.
• Excellent verbal and written communication skills, with the professionalism and confidence to interact with a wide range of personalities.
• Exceptional organizational skills and attention to detail, with the ability to stay on top of a high volume of work, manage competing priorities, and consistently follow through.
• A self-starter who takes initiative, anticipates needs, and can move work forward independently while knowing when to ask questions or seek guidance.
• Strong ability to meet deadlines and effectively prioritize and triage work in a fast-paced environment where priorities can shift quickly.
• Ability to think creatively, find solutions, and "live in the solution" when challenges arise.
• Proficiency with Microsoft Word and Outlook; experience with CRM databases and LexisNexis is a plus, but not required.
• Collaborative, positive, and solutions-oriented, with the ability to remain composed and productive under pressure.
• A team player who brings energy, good judgment, flexibility, and a genuine willingness to pitch in wherever needed.

How We Work:

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Don't meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Per local requirements and in the interest of transparency, the rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum

$67,500 annually (minimum will not fall below the applicable state/local minimum salary thresholds)

Hiring Rate Maximum

$90,000 annually

WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.