VIP Speaker Logistics Manager

WME | William Morris Endeavor; United States; On-site; USD 68,000 - 90,000; Full time

Job summary

WME | William Morris Endeavor in the United States is seeking an Account Manager in our Speaker Logistics and Event Management team to oversee day-to-day management of speaking engagements, coordinate travel and event details, and liaise between the Speaker’s office and hosting organizations.

You will work with internal teams, manage timelines, and prepare briefing materials, while supporting vetting and research efforts; expect extended hours during peak periods.

Qualifications

• Bachelor’s degree and 4–6 years client-based servicing and/or events management experience.
• Direct experience staffing high level VIPs (former or current elected officials, celebrities or sports talent) preferred.
• Ability to manage day-to-day relationships with clients, agency and vendors.
• Experience with on-site event marketing operations and logistics.
• Experience working with internal teams (accounting/business affairs) as well as other agency partners.
• Superior client relationship/service skills.

Responsibilities

• Responsible for the day-to-day management of a speakers’ event, including interfacing with the Speaker’s office, the hosting organization, other account team members, and appropriate agency departments to support the engagement.
• Manage relationships with the Speaker’s office and develop a strong knowledge of their guidelines and protocols.
• Work directly with and strategically manage the hosting organization contacts in the development and implementation of all event requirements related to the Speaker’s participation.
• Develop and follow project timelines for all event deliverables from the point of Speaker’s acceptance of the engagement up until the event date.
• Manage the approvals process on behalf of the Speaker’s office, for all event logistics related items, marketing/announcement materials, content and questions for the conversation and the required information for any special VIP components
• Interface and coordinate with internal teams across various processes leading up to the event execution and afterwards; including accounting and contracts.
• Track and compile relevant travel expenses in coordination with vendors, Speaker teams and internal accounting.
• Provide thorough briefing materials for Speaker’s office before every event
• Interact with and provide day-to-day communication and updates for both speaker’s office and hosting organization.
• Understand and communicate the implementation of contractual terms.
• Provide and incorporate general insight and industry best practices.
• Facilitate smooth communication and teamwork within multicultural teams.
• Provide internal post-event recaps and briefings.
• Assist with research on event elements for Speaker’s offices.
• Given the nature of live events and travel, work hours will extend beyond traditional office hours during high volume periods. Responses, or a confirmed response plan with other colleagues, during weekends or evenings is required as appropriate.

Skills

Client servicing

Events management

VIP staffing experience

Relationship management

Education

Bachelor's degree

Tools

Microsoft Office

Zoom

Vetting tools

Job description

WME | William Morris Endeavor in the United States is seeking an Account Manager in our Speaker Logistics and Event Management team to oversee day-to-day management of speaking engagements, coordinate travel and event details, and liaise between the Speaker’s office and hosting organizations.

You will work with internal teams, manage timelines, and prepare briefing materials, while supporting vetting and research efforts; expect extended hours during peak periods.