Spaceflight Administrative & Meeting Coordinator

Blue Origin; Florida; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) match

Paid time off

Education support

Job summary

Blue Origin in Florida seeks an Administrative Coordinator to handle meeting and workplace support, including conference room setup, catering coordination, and cross-team coordination. This role requires strong communication and organizational skills and occasional travel to support a growing workforce of engineers, technicians, and other professionals.

The position emphasizes operational backbone for meetings, visitor management, and adherence to safety procedures, with a focus on delivering

Qualifications

• Experience in workplace operations, facilities support, hospitality or reception.
• Ability to lift, move, and arrange furniture, meeting equipment, and supplies (up to 40 lbs).
• Comfortable spending the majority of the day walking, standing, setting up rooms, and supporting operational needs.
• Ability to maintain confidentiality and professionalism in executive and customer facing environments.
• Intermediate Microsoft Office experience.
• Reliable, punctual, and adaptable in a fast-paced environment.
• Desire to be proactive and create a positive experience for others.
• Ability to work a minimum 40-hour week, overtime may be needed as mission requires.
• Valid Driver's License.
• Must be a U.S. citizen or national, U.S. permanent resident (valid Green Card Holder), or lawfully admitted into the U.S. as a refugee or granted asylum.
• Ability to adapt to change.
• Excellent written and verbal communication skills.
• Eminent time management skills.
• Able to contribute positively as part of a team, assisting with various tasks.
• Unyielding to Blue Origin policies and procedures.
• 2+ years experience in hospitality industry.

Responsibilities

• Prepare conference rooms and meeting spaces according to meeting requirements and room layouts.
• Arrange and reposition tables, chairs, podiums, whiteboards, easels and other meeting furniture.
• Set up meeting materials and supplies.
• Coordinate catering delivery, set up, beverage station, restock items as needed.
• Ensure meeting spaces remain clean, organized, and presentation-ready throughout the day.
• Reset conference rooms to standard configuration after each meeting.
• Assist with room turnovers between consecutive meetings, often under tight timelines.
• Coordinate with Facilities, Security, Janitorial, and IT teams to ensure all teams are aware of meeting needs and able to support where needed.
• Support internal team events, offsites, monthly meetings and all-hands gatherings through physical setup and logistical execution.
• Manage storage and organization of team supplies, event materials, and reusable supplies.
• Move carts, lift boxes, move furniture and equipment as needed to support meeting and event operations.
• Respond quickly to last-minute meeting requests and changing priorities with a customer service mindset.
• Knowledge, skills, and ability with visitor management & security protocols for reception. Manage and verify all visitors while adhering to company and safety protocols.
• Greets and manages customers, visitors, and contractors.
• Receives and directs internal calls/messages to appropriate personnel.
• Adheres and enforces security procedures for guests, suppliers, and contractors.
• Maintains professional appearance, demeanor, and working/meeting area.
• Assists preparing meeting and conference rooms as needed.
• Provides support to administrative team and other duties as the mission requires.
• Performs general clerical duties that are subject to change daily.
• Provides stock for office centers around campus.
• Assists with catering preparation and delivery.
• Assists with badging responsibilities.
• Receives invoices and scans to appropriate email.
• May be required to lift materials up to 20 pounds.
• Provides continuous support for company events.
• Understands/acknowledges and adheres to Administrative Operation Directives.

Skills

Communication skills

Teamwork

Time management

Attention to detail

Customer service

Flexibility

Education

Associate's or bachelor's degree

Tools

Microsoft Office

Job description

Blue Origin in Florida seeks an Administrative Coordinator to handle meeting and workplace support, including conference room setup, catering coordination, and cross-team coordination. This role requires strong communication and organizational skills and occasional travel to support a growing workforce of engineers, technicians, and other professionals.

The position emphasizes operational backbone for meetings, visitor management, and adherence to safety procedures, with a focus on delivering