SOMA - Temporary Event Assistant

A.T. Still University; Mesa (MO, AZ); On-site; USD 20,664 - 30,307; Part time

Job summary

A.T. Still University in Mesa, AZ is seeking a Temporary Event Assistant to support the planning, setup, and execution of a multi-day event. This hands-on role requires energy, organization, and a proactive approach to keep operations running smoothly.

You will assist with coffee service, meal setup, and attendee logistics while staying flexible and responsive to needs across all event activities.

Qualifications

• Strong organizational and multitasking skills.
• Ability to stand and be on your feet for extended periods.
• Reliable, punctual, and able to follow directions.
• Positive attitude and willingness to assist where needed.
• Previous event or hospitality experience is a plus, but not required.

Responsibilities

• Assist with event setup and breakdown, including coffee stations and areas.
• Prepare, restock, and maintain coffee service throughout the day.
• Assemble, replenish, and distribute snack baskets.
• Support breakfast and lunch service by setting up, distributing meals, and cleaning up afterward.
• Monitor and restock beverages regularly to ensure availability.
• Alphabetize and organize place cards for attendees.
• Assist with setup and coordination for the awards dinner.
• Distribute place cards during the awards dinner event.
• Prepare and assemble script binders as needed.
• Assist with organizing and lining up students for event activities.
• Distribute reader cards prior to commencement ceremonies.
• Assist with preparing white coats.
• Assist with distributing white coats.
• Other duties as assigned.

Skills

Organizational skills

Multitasking

Reliability

Following directions

Positive attitude

Hospitality experience

Job description

Description

Position Overview

We are seeking a reliable and detail-oriented Temporary Event Assistant to support the coordination and execution of a multi-day event. This role is hands-on and fast-paced, requiring flexibility, organization, and a proactive approach to ensuring event operations run smoothly.

Key Responsibilities

• Assist with event setup and breakdown, including preparation of coffee stations and general event areas
• Prepare, restock, and maintain coffee service throughout the day
• Assemble, replenish, and distribute snack baskets
• Support breakfast and lunch service by setting up, distributing meals, and cleaning up afterward
• Monitor and restock beverages regularly to ensure consistent availability
• Alphabetize and organize place cards for attendees
• Assist with setup and coordination for the awards dinner
• Distribute place cards during the awards dinner event
• Prepare and assemble script binders as needed
• Assist with organizing and lining up students for event activities
• Distribute reader cards prior to commencement ceremonies
• Assist with preparing white coats
• Assist with distributing white coats
• Other duties as assigned

Requirements

Qualifications

• Strong organizational and multitasking skills
• Ability to work on your feet for extended periods
• Reliable, punctual, and able to follow directions
• Positive attitude and willingness to assist where needed
• Previous event or hospitality experience is a plus, but not required

Physical Requirements

• Ability to lift and carry light to moderate to heavy items
• Comfortable standing, walking, and performing active tasks throughout the day

Additional Information

• Must be available for the full duration of scheduled event days
• One event day will require extended hours until approximately 9:00 PM