Office Assistant, Temporary

Jobtailor; Nashville (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

Jobtailor in Nashville, TN is seeking an Events Assistant to provide pre-event preparation and on-site support for alumni engagement and annual giving events. You will collaborate with multiple teams, manage registrations, and handle confidential information with professionalism.

The role focuses on staying organized with master planning, creating name tags, sending invitations and reminders, and ensuring tasks meet scheduled deadlines.

Qualifications

• Experience with event registrations and reporting in an event management system.
• Assist in creating and sending invitations and reminders.
• Maintain master planning and tracking documents.
• Generate name tags and attendee lists.
• Meet deadlines and manage timely task completion.
• Provide on-site support during events.
• Handle post-event reconciliation and reporting.
• Collaborate with cross-team colleagues.

Responsibilities

• Provide event preparation and on-site support for alumni engagement and annual giving events.
• Collaborate with team members across departments to ensure seamless event execution.
• Support staff with invitations, reminders, and attendee communications.
• Maintain and update event planning documentation and reports.
• Assist in producing name tags and attendee lists for events.
• Complete tasks by scheduled due dates and assist with post-event duties.

Job description

Job Overview

• Provide event preparation and support to key alumni engagement and annual giving events
• Work in a phased approach with a variety of teams
• Perform support services, some may include confidential information
• Function with a high degree of professionalism
• Collaborate with members of each team

Requirements

• Working closely with our event system (AlumnIQ) to manage registrations and maintain reporting
• Working closely with staff on creating/proofing/sending invitations & reminders
• Maintaining master planning and tracking documents
• Generating name tags and attendee lists
• Completing tasks in a timely manner, by the scheduled due date of each event
• Assisting in preparing, mailing and/or assembling materials for all events
• On-site event support, including event set up and registration
• Post-event duties as assigned; reconciliation of registrations in event system (AlumnIQ) and reporting
• Other duties as assigned