SOMA - Temporary Event Assistant

A T Still University of Health; Mesa (AZ); On-site; USD 2,066,400 - 3,030,720; Full time

Job summary

A T Still University of Health in Mesa, Arizona seeks a reliable Temporary Event Assistant to support a multi-day campus event. The role is hands-on, fast-paced, and requires flexibility, strong organization, and proactive coordination to ensure smooth operations.

You will help with setup, coffee stations, meals, materials like place cards and reader cards, and assist with the awards dinner and student lineups.

Qualifications

• Excellent organizational and multitasking abilities.
• Able to stand and move for extended periods.
• Reliable, punctual and able to follow directions.
• Positive attitude and team-player mindset.
• Experience in events or hospitality is a plus, not required.

Responsibilities

• Assist with event setup, breakdown, and coffee stations.
• Prepare, restock, and maintain coffee service.
• Assemble and distribute snack baskets.
• Support meals service and cleanup for breakfast and lunch.
• Manage beverages and restock throughout the day.
• Organize place cards for attendees.
• Assist with awards dinner setup and coordination.
• Distribute reader cards before commencements.
• Assist with organizing and lining up students for activities.
• Distribute white coats prior to events and on-site.
• Other duties as assigned.

Skills

Organizational skills

Multitasking

Stand for long periods

Reliability & punctuality

Positive attitude & teamwork

Job description

Overview

We are seeking a reliable and detail-oriented Temporary Event Assistant to support the coordination and execution of a multi-day event. This role is hands-on and fast-paced, requiring flexibility, organization, and a proactive approach to ensuring event operations run smoothly.

Responsibilities

• Assist with event setup and breakdown, including preparation of coffee stations and general event areas


• Prepare, restock, and maintain coffee service throughout the day


• Assemble, replenish, and distribute snack baskets


• Support breakfast and lunch service by setting up, distributing meals, and cleaning up afterward


• Monitor and restock beverages regularly to ensure consistent availability


• Alphabetize and organize place cards for attendees


• Assist with setup and coordination for the awards dinner


• Distribute place cards during the awards dinner event


• Prepare and assemble script binders as needed


• Assist with organizing and lining up students for event activities


• Distribute reader cards prior to commencement ceremonies


• Assist with preparing white coats


• Assist with distributing white coats


• Other duties as assigned

Qualifications

• Strong organizational and multitasking skills


• Ability to work on your feet for extended periods


• Reliable, punctual, and able to follow directions


• Positive attitude and willingness to assist where needed


• Previous event or hospitality experience is a plus, but not required

Physical Requirements

• Ability to lift and carry light to moderate to heavy items


• Comfortable standing, walking, and performing active tasks throughout the day

Additional Information

• Must be available for the full duration of scheduled event days


• One event day will require extended hours until approximately 9:00 PM