SoHo Executive & Office Coordinator — Own the Experience

Modern-Life; New York (NY); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Equity

Benefits package

Job summary

Modern-Life is hiring an Office & Executive Coordinator to be the operational heartbeat of our SoHo office in New York City. You will support the CEO, manage calendars and travel, and create a welcoming, efficient space for the team and visitors.

You’ll coordinate office operations, vendor relationships, onboarding, and events, ensuring smooth daily activity and a hospitable environment.

Qualifications

• Excellent written communication with clients and investors.
• Discretion with sensitive information and confidentiality.
• Highly responsive during business hours and quick to reply on Slack/email.
• Exceptional organization and attention to detail in fast-paced environment.
• 1–3 years in a professional setting; office management or EA experience a plus.

Responsibilities

• Own the CEO’s calendar: schedule internal and external meetings, manage conflicts, protect focus time.
• Manage the CEO’s inbox: triage emails, flag priorities, draft routine replies, stay organized.
• Book CEO travel: flights, hotels, ground transport, detailed itineraries.
• Prepare for key meetings: agendas, background materials, context in advance.
• Submit expense reports and reconcile the CEO’s corporate card in Ramp.

Skills

Executive support

Calendar management

Communication

Discretion

Organization

Event coordination

Tools

Slack

Gmail

Google Calendar

Zoom

Ramp

Job description

Modern-Life is hiring an Office & Executive Coordinator to be the operational heartbeat of our SoHo office in New York City. You will support the CEO, manage calendars and travel, and create a welcoming, efficient space for the team and visitors.

You’ll coordinate office operations, vendor relationships, onboarding, and events, ensuring smooth daily activity and a hospitable environment.